Executive Assistant

If you want to be part of an amazing, dynamic, passionate, and human team within a growing company in the real estate field, look no further—Groupe Evoludev is the employer for you!

Constantly evolving and recognized for its real estate development, Groupe Evoludev thrives on creating contemporary living spaces in meticulously analyzed areas. Our professional team is definitely the company's strong link. It stands out through the expertise of each of its members, collaboration, the sharing of ideas and innovative solutions, as well as its high standards of excellence in serving our clients.

The Challenge

Working in close collaboration with the President and Vice-President, the Executive Assistant provides high-level strategic administrative support to both executives, assisting in the day-to-day management of operations, communications, and priorities. This role involves overseeing agendas, scheduling, meeting coordination, follow-ups, and internal and external communications with professionalism, autonomy, and the utmost discretion. In a fast-paced, entrepreneurial environment, the Executive Assistant plays a key strategic and versatile role across both professional and personal spheres.

Job Responsibilities

• Proactively manage the professional and personal calendars of the President and Vice-President
• Plan and coordinate meetings, travel arrangements, follow-ups, and various business and personal commitments
• Screen and prioritize incoming communications (emails, calls, internal and external requests) and ensure timely and professional follow-ups
• Prepare, review, and format confidential documents, presentations, and meeting minutes
• Monitor multiple ongoing projects and files, ensuring deadlines, reminders, and action items are followed up on rigorously
• Organize team meetings, internal committees, and company events
• Act as a key point of contact between the leadership team, internal departments, and external partners
• Manage relationships with investors, clients, partners, and vendors, and proactively respond to their needs
• Participate in meetings and follow-up calls with investors to maintain relationships and provide updates
• Support the President with budget tracking and financial reporting, ensuring all expenses are documented and aligned with company policies
• Oversee document management to ensure files are organized, scanned, indexed, and easily accessible
• Maintain and update the company’s investor database using digital tools
• Handle administrative tasks related to daily operations (filing, billing, digital tools, etc.)
• Manage certain personal or daily administrative tasks (scheduling personal appointments, reservations, renewals, etc.)
• Uphold a high level of confidentiality when handling sensitive information
• Collaborate with other departments to ensure seamless information flow
• Support continuous improvement of administrative processes and participate in various special projects

Required Profile

• Post-secondary education (AEC/DEC/Bachelor’s) in administration, office management, or a related field—or any equivalent combination of education and relevant experience
• Minimum of three (3) years of experience in a similar executive support role, preferably in an entrepreneurial environment
• Proven ability to work with senior executives in a high-volume, fast-paced setting
• Experience with investor relations processes, including financial reporting and compliance (an asset)

Skills

• Excellent command of written and spoken French; English is considered an asset
• Proficiency with digital tools such as Microsoft Office Suite, Miro, Notion, shared calendar systems, and electronic signature platforms

Competencies and Abilities

• Strong team player with excellent interpersonal skills and the ability to collaborate with a wide range of stakeholders (management, IT, vendors, investors, lenders, etc.)
• Ability to effectively manage a high volume of priorities in a fast-changing environment
• Excellent organizational and time-management skills
• Outstanding attention to detail, accuracy, and thoroughness in handling files
• Initiative, autonomy, and a proactive, solution-oriented mindset
• Strong internal client service orientation
• Absolute discretion and integrity in handling confidential information
• Ability to manage sensitive information with care
• Versatility, resourcefulness, interpersonal ease, and the ability to anticipate needs

Working with us, you'll enjoy:

• A group insurance plan, with 50% paid by the employer
• An employee and family assistance program
• Free on-site parking and unlimited coffee to make your office days easier!
• The opportunity to thrive in your role, get involved, and share your ideas
• A human work environment where recognition is one of our core values
• For the rest, you'll need to apply to discover it!