Receptionist/Administrative Assistant

The Opportunity:

Tetra Tech is adding a Receptionist/Administrative Assistant to our team based in Calgary, AB.

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 500 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Your Role:

• Greet visitors to the office in a professional manner while notifying the appropriate staff members to facilitate timely meetings and appointments.
• Operate the company's phone system to route incoming calls to the proper location.
• Formatting and proofreading reports, proposals, and correspondence to deliver exceptionally accurate documents that comply with corporate standards.
• Creating and manipulating PDF documents using features of Adobe Acrobat or similar PDF software to assemble documents and insert links and bookmarks.
• Facilitating file management for projects.
• Maintaining the project archive and document library.
• Planning logistics and preparing minutes for internal and client meetings.
• Assisting with travel arrangements.
• Completing expenses and timecards for staff.
• Maintaining good working relationships with other Administrators.
• Daily cleaning and tidying of boardrooms and kitchens.
• Maintaining supplies for photocopiers and office equipment.
• Other duties as necessary.
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.

Qualifications:

• Post-secondary certificate/diploma from a recognized office assistant or administrative assistant program preferred; applicants with a high school diploma with applicable administrative experience will also be considered.
• Experience with MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written English communication skills, including spelling, grammar, and proofreading skills.
• Ability to remain professional in all situations.
• Excellent attention to detail.
• Self-motivated, with strong time management and organizational skills.
• Demonstrated commitment to safety and a strong work ethic.

Life at Tetra Tech:

The perks of working at Tetra Tech include (if applicable):

• Comprehensive and market-competitive benefits, available on day one of employment.
• Overtime is calculated at 1.5 times.
• We have embraced a hybrid culture. We will provide you the tools to work almost anywhere.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth. Mentorship with world leading experts in your field.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

X (Twitter): @TetraTechJobs