Clerk II - Property Transactions
City of Edmonton
Date: 3 days ago
City: Edmonton, AB
Contract type: Full time
Are you a proactive and adaptable individual seeking a role with variety? As a Clerk II, you'll provide essential administrative support to a Director and the broader branch, tackling a wide array of tasks from document management and telecommunications to general clerical duties. This role demands both collaboration and the ability to make independent decisions, offering a dynamic and engaging work environment.
This role encompasses a broad range of responsibilities, including managing physical and electronic documents, ensuring smooth telecommunications operations, and providing general clerical support. You'll be a vital resource, utilizing your strong organizational and problem-solving skills to contribute to the efficiency and effectiveness of the branch.
What will you do?
Up to 1 temporary full-time position for up to 11 months
Hours of Work: 33.75 hours per week
Salary Range: $ 25.172 - $ 31.257 (Hourly)
Talent Acquisition Consultant: RD/SB
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
This role encompasses a broad range of responsibilities, including managing physical and electronic documents, ensuring smooth telecommunications operations, and providing general clerical support. You'll be a vital resource, utilizing your strong organizational and problem-solving skills to contribute to the efficiency and effectiveness of the branch.
What will you do?
- Prepare schedule, agendas, minutes, and memos
- Organize meeting invites, locations and documents required
- Provide clerical services within meetings when required
- Data entry, formatting, and proofing planning and policy documents, memorandums, letters, circulations, etc
- Prepare mail-out notices for land development applications, public meetings, public notices, or other documents
- Receive and enter all contract and/or account payable information in corporate systems as appropriate
- Ensure accurate and timely entry of all contracts and accounts payable/receivable
- Manage workflow for the Director in relevant business applications (POSSE, PeopleSoft, etc.)
- Assist with additional Section-wide clerical support duties as required
- Creating paper and electronic files for Property Transactions; provide them to appropriate Agent
- Provide backup and support for other Administrative staff in the section and branch as required
- Other duties as assigned
- Completion of Grade 12 and completion of an appropriate certificate program from an approved business college/post-secondary school or equivalent
- Minimum of 2 years progressively responsible and diverse office experience including composing correspondence, word/data processing, taking meeting minutes, serving as a first point of contact, and providing administrative support successfully
- Certification related to office management or professional administration is preferred
- Strong written and verbal communication skills
- Proficiency with Microsoft and Google applications, POSSE, and SAP as required by the section
- Strong organizational skills with the ability to work independently
- Knowledge and understanding of legislation, bylaws, procedures, and/or policies governing the business actions of the assigned area
- Able to demonstrate initiative and resourcefulness
- Build and maintain positive relationships and strong partnerships with team members and branch staff
- Knowledge of municipal government processes
- Attention to detail and ability to perform tasks with a high degree of accuracy
- Able to handle confidential and sensitive information
- Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
- Embracing a culture of equity, diversity, reconciliation and inclusion
- Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
- Applicants may be tested.
- Note : This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
Up to 1 temporary full-time position for up to 11 months
Hours of Work: 33.75 hours per week
Salary Range: $ 25.172 - $ 31.257 (Hourly)
Talent Acquisition Consultant: RD/SB
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
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