Data Coordinator

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Office of the Registrar (OOR) fosters a culture of student service excellence and is a key contributor to the overall student experience at Western, from the initial point of
contact with prospects through to graduation and beyond.

Within the OOR, the Undergraduate Admissions Office ensures successful achievement of Western’s undergraduate enrolment goals and strategic plans for growth, internationalization, and diversity by advising and supporting prospective students throughout the application and admission cycle.

Responsibilities

The Data Coordinator provides support to the undergraduate admissions systems team. They ensure accurate receipt, manipulation and maintenance of all data emanating from the Ontario Universities' Application Center (OUAC). The Data Coordinator ensures up-to-date information for Main Campus and the Affiliated University Colleges applicants flow accurately from Admissions into Student Records. The Data coordinator will also support with day-to-day operations. This role will also help with PeopleSoft setup and updates in preparation for the new admission cycle. The incumbent will:

• Transfer data between OUAC and Western using a secure, encrypted platform with multiple file configurations
• Validates applicant data (70,000+ applicants) throughout the cycle for all first- and second-entry undergraduate programs (e.g., Law, Education, Dentistry)
• Audits PeopleSoft data to detect errors and ensure integrity of OUAC files
• Makes timely daily corrections in PeopleSoft, addressing OUAC-related and keying errors
• Reconciles name changes and citizenship discrepancies between Admissions and Student Records in PeopleSoft
• Provides first-line support to Affiliated University Colleges for PeopleSoft and application data issues
• Manually matriculates all Main Campus and Affiliate undergraduate and second-entry applicants
• Runs processes to generate admission offers and transfers applicant decisions to the OUAC for response processing
  

Qualifications

Education:

• Undergraduate Degree in a related field

Experience:

• 3 years' experience in data management preferably in an academic setting

Skills, Abilities & Expertise:

• Demonstrated data management and database reporting skills preferably in PeopleSoft Higher Education database systems; advanced skills in Microsoft Excel; basic skills in Microsoft Word
• Proven high competence with reporting tools such as Congos and Query
• Familiarity with FIPPA regulations and working knowledge of secure data transfer protocols
• Excellent judgement, analytical and problem solving skills with a consultative and collaborative approach to addressing issues and opportunities
• Exceptional attention to detail with a demonstrated ability to complete the accurate data reports
• Ability and willingness to stay abreast of technological developments
• Results oriented with an ability to handle many tasks and maintain a high level of individual and team performance
• Demonstrated ability to successfully manage multiple competing priorities, set both long and short term goals, and to adapt quickly to emerging priorities
• Excellent communication skills, strong client-service orientation, and demonstrated ability to build strong, collegial relationships
• Ability to understand customer needs and expectations and provide excellent customer service directly and indirectly to satisfy expectations
• A strong record of teamwork with the motivation and ability to work independently with little supervision
• Ability to learn Western's Senate Policies pertaining to Admissions
• Knowledge of the Canadian secondary and nost-secondarv educational system

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.