Administrativ assistant

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working within Pomerleau's Civil & Infrastructure team, you will play a key role in supporting project teams in their essential administrative tasks. Working on large-scale construction projects - ranging from $1.5 million to over $1 billion - you'll help update project documentation, meeting schedules and coordinate project resources.

What You Will Do

• Assist project assistant with billing tasks and other follow-ups;
• Use of Office 365 (Outllook, Word, Excel, Teams)
• Email management and follow-up;
• Reconcile work orders and invoices and submit for approval and processing.
• Scan and rename all delivery bills;
• Categorize all documents in the project tree (tickets, invoices, manifests, AC, etc.).
• Enter daily data for various items (concrete tickets, stone tickets, trucking tickets, etc.) into our in-house software for efficient cost tracking.
• Learning different software (HCSS, CMIC), familiarization with Pomerleau acronyms;
• All other related tasks according to specific project needs.
• List of project phases to be updated
• Invoice management for ''cost+'' project (voucher query)
  
• Translated with DeepL.com (free version)

This role could be for you if you have

• Two years' administrative experience in a fast-paced environment.
• Ability to work with MS Office suite and Adobe.

Why You Should Apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Who We Are

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!

Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun!

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.