IT Project Coordinator

Who We Are:

Jolera stands as a distinguished multinational Global Systems Integrator (GSI), a vanguard in delivering comprehensive and bespoke IT solutions to a diverse clientele, encompassing both direct customers and channel partners across the globe. We are driven by a commitment to excellence, leveraging a team of over 550 highly skilled professionals to design, implement, and manage technology systems that are not only effective and competitive but also scalable and value driven. Our comprehensive suite of services includes the creation of customized technology solutions tailored to specific business needs, in-depth IT assessments and strategic planning, meticulous IT device and infrastructure management, robust data backup and recovery solutions, seamless cloud and on-premise migrations, enterprise-grade security services, and round-the-clock, 24/7/365 quad-lingual end-user support. At Jolera, we believe in empowering organizations worldwide with innovative and reliable IT solutions, and we invite you to join us in this mission.

Who You Are:

IT Project coordinators at Jolera work closely with project team members, managers, and stakeholders, assisting in the delivery of professional service projects of varying levels of complexity. They manage administrative tasks, such as documentation and information distribution, compiling report details, project communications, driving organizational aspects of a project.Working closely with project managers, this role will ensure all administrative tasks are up to date, constantly multi-tasking across several projects at one time.The ideal candidate will have significant experience supporting multiple project managers in a busy PMO environment.

What You’ll Do:

- Support a team of project managers

- Plan, organize, follow up on daily activities to ensure project deadlines are consistently met.

- Organize and attend various stakeholder meetings

- Take meeting minutes and distribute to participants

- Documenting and following up on important project actions and decisions from meetings

- Coordinate project resources

- Preparing project materials in partnership with project managers

- Collection of information for project updates

- Keeping all project notes up to date

- Performing billing tasks- Participate in forecasting the probability of meeting milestone dates with project managers and senior management.

- Create and follow up on Change and Procurement requests

- Proactively identify and escalate issues and risks that may impact project success

- Ensure internal systems are kept up to date with project status, enforcement of project time entries.

- Provide administrative support for assigned projects as assigned

Qualifications:

- Minimum 3 years of IT project coordination experience
- Experience supporting multiple project managers at a time
- Experience managing priorities across multiple projects at the same time
- Exceptional ability to keep track of tasks, deadlines, progress
- Task and results driven, strong ability to multitask, with a heightened sense of urgency
- Knowledge and demonstrated experience in administrative procedures
- Ability to work in a fast-paced environment with tight timelines
- Strong communication skills
- Excellent organizational and analytical skills
- Strong attention to detail
- Minimum intermediate level knowledge of MS Office tools including Excel, Word, PowerPoint, and some form of project management tool such as MS Project
- Experience in distributed deployment projects including hardware and software implementations across multiple sites, regions, and time zones
- Experience working in a collaborative environment, preferably for an IT consulting firm
- Ability to communicate effectively with team members and clients located globally with varying communication styles from a broad spectrum of disciplines
- Fluency in English, both spoken and written, as well as strong presentation skills, is required
- Ability to work independently and as part of a team
- Knowledge and demonstrated experience in administrative procedures
- Ability to work in a fast-paced environment with tight timelines

Working Conditions
- Overtime may be required to meet project deadlines.

What We Offer

- A competitive salary and benefits package that appreciates your worth.

-Perks that make every day a bit more special.

- You are required to work 3days per week in office in Toronto.

-Opportunities for professional growth and development that will push your career to new heights.

At Jolera, we are committed to creating a diverse, equal and inclusive. Our goal is to attract and retain the best talent while embracing diversity in all its forms. We value and respect differences in ethnic background, gender, age, religion, identity, disability, or any other characteristic protected by applicable law.

Job Type: Full-time

Work Location: Remote