Coordinator, Facilities Management System - 1.0 Term Assignment (External Posting - for ESP Casuals/Terms)
Ottawa-Carleton District School Board (OCDSB)
Date: 2 days ago
City: Ottawa, ON
Contract type: Part time
External Posting - applications from approved casual and term ESP members and external applicants. If you are a Regular (permanent) ESP employee, you must apply to the Internal Posting.
About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
COORDINATOR, FACILITIES MANAGEMENT SYSTEM
Location: 1224 Stittsville Main Street; Facilities Department
Position Status: 1.0 Term Assignment to August 6, 2026
Hours of Work: Monday to Friday, 35 hours per week
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary range: $51,070 to $63,728 (Level 6)
Job Summary
Under the direction of the General Manager of Facilities or designate, the Coordinator is responsible for managing the Computerized Maintenance Management System (CMMS) for the Facilities Department. The Coordinator implements changes and enhancements to the CMMS and eBase, provides and controls access privileges, ensures data integrity, and provides on-going training and support to staff/users; The incumbent will also assist with Preventative Maintenance (PM) program and ensure compliance with the public sector procurement guideline while performing other duties as assigned.
Qualifications
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not a Board employee and do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'.
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position for a period of six (6) months.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to [email protected] at any time.
About the OCDSB: The Ottawa-Carleton District School Board is the largest school board in Eastern Ontario and offers students and parents a world of choice for learning. Our nearly 150 schools offer a wide range of programs to promote learning excellence and meet the individual needs of students, parents, and the community at large. Our schools are teaching communities where principals, vice-principals, teachers and support staff nurture student well-being and challenge students to achieve their best.
We are seeking a creative, dynamic, committed professional to join our team:
COORDINATOR, FACILITIES MANAGEMENT SYSTEM
Location: 1224 Stittsville Main Street; Facilities Department
Position Status: 1.0 Term Assignment to August 6, 2026
Hours of Work: Monday to Friday, 35 hours per week
Affiliation: OSSTF District 25 - Educational Support Professionals (ESP)
Salary range: $51,070 to $63,728 (Level 6)
Job Summary
Under the direction of the General Manager of Facilities or designate, the Coordinator is responsible for managing the Computerized Maintenance Management System (CMMS) for the Facilities Department. The Coordinator implements changes and enhancements to the CMMS and eBase, provides and controls access privileges, ensures data integrity, and provides on-going training and support to staff/users; The incumbent will also assist with Preventative Maintenance (PM) program and ensure compliance with the public sector procurement guideline while performing other duties as assigned.
Qualifications
- Completion of a Computer System diploma from a recognized college and minimum 2 years experience working in a database management environment; an equivalent combination of education and experience may also be considered.
- Experience using a facilities-based maintenance management and inventory system, as well as a certificate in supply chain management and an accounting background is a definite asset.
- Thorough knowledge of maintenance activities and expertise in computerized maintenance management systems (CMMS) is an asset.
- Knowledge of inventory management/control and preventive maintenance.
- Knowledge of relevant Board policies and procedures, administrative practices and procedures.
- Proficiency in word processing, spreadsheet, and electronic mail. Advanced level using database applications is required.
- Excellent communication (oral and written) and interpersonal skills in order to interact with internal and external clients, and be able to explain, clarify and provide information using tact and diplomacy.
- Organization and time management skills to plan and organize work, handle multiple demands and meet deadlines.
- Initiative to work independently and with minimal supervision.
The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account. Please ensure your resume is in the Board approved format before submitting your application.
If you are not a Board employee and do not have an existing ATE account, you will be asked to create one at https://ocdsb.simplication.com . Choose Job Category 'ECE, EA and Support Staff'.
Applications will be considered in accordance with the ESP Collective Agreement, in the following order:
- Applications from Regular full-time and part-time employees within the ESP bargaining unit are given first consideration. (Internal Posting)
- Applications from term and casual employees within the ESP bargaining unit are given 2nd consideration. (External Posting)
- Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.
In accordance with the collective agreement, a newly hired regular employee is not eligible to accept another position for a period of six (6) months.
OCDSB employees serve students, colleagues, families and community partners. We invite people of all abilities, orientations, faiths, ethnicities, races, genders and ages to join us as we create learning and working spaces that honour the unceded and unsurrendered land of the Algonquin people, and respect, value and increasingly reflect the diversity of Ottawa. Your lived experience is an essential contribution to deliver the education every student deserves with dignity.
If you require accommodations at any point in the selection process, please send an email to [email protected] at any time.
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