Workplace Services professional

Job Type: PermanentWork Model: On-siteReference code: 129293Primary Location: Halifax, NSAll Available Locations: Halifax, NS

Our Purpose

At Deloitte, our Purpose is to make an impact that matters. We exist to inspire and help our people, organizations, communities, and countries to thrive by building a better future. Our work underpins a prosperous society where people can find meaning and opportunity. It builds consumer and business confidence, empowers organizations to find imaginative ways of deploying capital, enables fair, trusted, and functioning social and economic institutions, and allows our friends, families, and communities to enjoy the quality of life that comes with a sustainable future. And as the largest 100% Canadian-owned and operated professional services firm in our country, we are proud to work alongside our clients to make a positive impact for all Canadians.

By living our Purpose, we will make an impact that matters.

• Have many careers in one Firm.
• Enjoy flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.
• Learn from deep subject matter experts through mentoring and on the job coaching

Are you a passionate individual looking for a new career opportunity? Interested in learning more about office operations? Look below!

What will your typical day look like?

We are currently looking for an energetic, results-oriented dedicated Workplace Services professional with exceptional communication and interpersonal skills to join our Workplace Services team in our Halifax office. Their scope of services will include Hospitality Services, Mail & Courier, Health & Safety, and Facilities Management.

The candidate must be detail oriented, proactive and should be able to work independently, multi-tasking in a fast-paced environment.

This role includes, but is not limited to, the following primary duties:

• Greet clients and visitors;
• Keep the reception desk and client areas neat and organized;
• Receive and transfer calls to the appropriate person or department; provide phone backup for other Atlantic offices;
• Manage and track mail, faxes, and courier packages;
• Manage access card requests and follow-up as necessary;
• Provide accounts payable support for local office expenses;
• Prepare and submit expense reports as required;
• Manage meeting room bookings and coordinate catering;
• Ensure proper setup and cleanup of meeting rooms, including servery duties;
• Assist with maintaining kitchen and office supply inventories, restocking as needed;
• Report facilities concerns to Workplace Services Manager (e.g. lights, HVAC issues, etc.);
• Assist internal/external clients with inquiries and provide administrative support as needed;
• Support printing and scanning requests;
• Participate in Health & Safety program, including roles as Fire Warden and First Aid & JHSC member;
• Assist the Workplace Services Manager and team with various tasks as required;
• Use firm software, processes, policies, and tools effectively; and
• Ability to lift up to 30lbs
  
  

About The Team

The members of the Workplace Services team possess a practical body of knowledge that is applied in the delivery of office support. It includes jobs in the areas of procurement, mailroom, security, concierge, delivery and distribution, reception, records, hoteling resource management and facilities management. The Workplace Services role draws upon knowledge of the specific function discipline and the organization’s business practices providing services to ensure the safe, efficient and effective operation of the organization. The Workplace Services team is seeking a Workplace Services Professional for our Halifax office.

Enough about us, let’s talk about you

You are someone with:

• Experience in a receptionist role or similar customer service experience.
• Proven ability to work with senior professionals in a fast-paced environment with tight deadlines.
• Ability to prioritize tasks based on importance and urgency.
• Proficient in Microsoft Office Suite.
• Enthusiasm for continuous learning relevant to the role.
• Support for agile workplace practices, including space reservation and resource management.
• Excellent verbal and written communication skills in English.
• Strong attention to detail.
• Proactive, highly organized, with exceptional multi-tasking abilities.
• Flexibility to meet scheduling requirements which includes shifts that generally start at 8:30am and finish at 5:00pm. Overtime may occasionally be required.
• Ability to respond to requests in a timely manner.
• Commitment to client-service, respecting firm and client confidentiality, and demonstrating discretion in sensitive matters.
• Ability to build strong interpersonal relationships and work effectively in a team environment.
  
  

Total Rewards

The salary range for this position is $33,000 - $60,000, and individuals may be eligible to participate in our bonus program. Deloitte is fair and competitive when it comes to the salaries of our people. We regularly benchmark across a variety of positions, industries, sectors, targets, and levels. Our approach is grounded on recognizing people's unique strengths and contributions and rewarding the value that they deliver.

Our Total Rewards Package extends well beyond traditional compensation and benefit programs and is designed to recognize employee contributions, encourage personal wellness, and support firm growth. Along with a competitive base salary and variable pay opportunities, we offer a wide array of initiatives that differentiate us as a people-first organization. On top of our regular paid vacation days, some examples include: $4,000 per year for mental health support benefits, a $1,300 flexible benefit spending account, firm-wide closures known as "Deloitte Days", dedicated days of for learning (known as Development and Innovation Days), flexible work arrangements and a hybrid work structure.

Our promise to our people: Deloitte is where potential comes to life.

Be yourself, and more.

We are a group of talented people who want to learn, gain experience, and develop skills. Wherever you are in your career, we want you to advance.

You Shape How We Make Impact.

Diverse perspectives and life experiences make us better. Whoever you are and wherever you’re from, we want you to feel like you belong here. We provide flexible working options to support you and how you can contribute.

Be the leader you want to be

Some guide teams, some change culture, some build essential expertise. We offer opportunities and experiences that support your continuing growth as a leader.

Have as many careers as you want.

We are uniquely able to offer you new challenges and roles – and prepare you for them. We bring together people with unique experiences and talents, and we are the place to develop a lasting network of friends, peers, and mentors.

The next step is yours

At Deloitte, we are all about doing business inclusively – that starts with having diverse colleagues of all abilities. Deloitte encourages applications from all qualified candidates who represent the full diversity of communities across Canada. This includes, but is not limited to, people with disabilities, candidates from Indigenous communities, and candidates from the Black community in support of living our values, creating a culture of Diversity Equity and Inclusion and our commitment to our AccessAbility Action Plan , Reconciliation Action Plan and the BlackNorth Initiative .

We encourage you to connect with us at [email protected] if you require an accommodation for the recruitment process (including alternate formats of materials, accessible meeting rooms or other accommodations) or [email protected] for any questions relating to careers for Indigenous peoples at Deloitte (First Nations, Inuit, Métis).

By applying to this job you will be assessed against the Deloitte Global Talent Standards. We’ve designed these standards to provide our clients with a consistent and exceptional Deloitte experience globally.

Deloitte Canada has 20 offices with representation across most of the country. We acknowledge that Deloitte offices stand on traditional, treaty, and unceded territories in what is now known as Canada. We recognize that Indigenous Peoples have been the caretakers of this land since time immemorial, nurturing its resources and preserving its natural beauty. We acknowledge this land is still home to many First Nations, Inuit, and Métis Peoples, who continue to maintain their deep connection to the land and its sacred teachings. We humbly acknowledge that we are all Treaty people, and we commit to fostering a relationship of respect, collaboration, and stewardship with Indigenous communities in our shared goal of reconciliation and environmental sustainability.