Administrative assistant

Live the LB difference!

You will be responsible for a variety of administrative and support tasks throughout the entire agency. This will involve working with the advertising, linguistic services, and business services teams, as well as with management.

Skills

• Full command of the MS Office suite of software applications (Excel, Word, and PowerPoint)
• Effective and methodical priority management
• Team player who pays close attention to detail
• Ability to organize multiple tasks and meet deadlines
  
  

Requirements

• DEC, AEC, or DEP in secretarial studies, office technology, administration, or any other related field
• Proficiency in French and English, both spoken and written (level 3/5 in English due to our Anglophone clientele)
• Asset: work experience at an advertising agency or a service-oriented company
  
  

Main responsibilities

Agency coordination

• Purchase office supplies and manage inventory.
• Coordinate internal and external events and agency meetings.
• Reserve office spaces, as needed.
• Reply to emails sent to the agency’s general mailbox.
• Manage and receive mail/packages.
• Manage Lemieux Bédard telephone calls and voicemail messages.
• Make reservations and oversee the logistics of flights and hotels for all agency employees.
  
  

Administrative support for the teams and management

• Be a contact person for our client and bid management system, including client data entry.
• Create supplier purchase orders and monitor them.
• Make various purchases related to the teams’ projects.
• Monitor direct spending as part of volume discount agreements.
• Archive and manage documentation related to our client agreements.
• Any other related duties, such as administrative follow-up, producing reports, etc.
  
  

For the Lemieux-being of our employees

• Group insurance coverage (50% of premiums are employer paid) with free access to telemedicine
• Flexible 37.5-hour work week in a hybrid formula
• Attractive vacation time, welcome days, work-life balance days, and more
• Summer schedule to enjoy Friday afternoons off (4 months)
• Possibility of working abroad for a period of 1 month
• Training program and personalized professional happiness meetings
• Year-round wow activities (yoga sessions, beer tasting, bowling, summer/Christmas parties, etc.)
• A dynamic team of 100+ employees across Canada with offices in Sherbrooke and Montréal
• A socially responsible company involved in its community and a respectful workplace that promotes inclusion, diversity, and individual well-being