Expeditor II

Airswift is working with one of our major clients in the Oil & Gas industry to find an Expeditor II to join their team in Calgary or Edmonton, AB. This is a 1-year contract with the possibility of extension.

Must-haves

• Minimum 4-7 years of applied experience in a high pace environment.
• Good working knowledge and experience of expediting best practices and an understanding of logistics, purchasing and project document requirements.
• Good interpersonal skills with ability to maintain and builds strong working relationships.
• Equivalent combination of experience, training and/or education.
• Coordination skills, ability to multi-task, follow up and manage timelines
• Ability to work on diverse projects and processes with conflicting deadlines.
• Working Knowledge of Engineering and Vendor Documentation is required.
• Strong and effective communication skills and attention to detail.
  
  

Nice-to-haves

• Knowledge of MS Windows/Outlook and Office Suite.
• Knowledge of SharePoint, Oracle Cloud and Salesforce is an asset.
• Post-secondary education in a related field (e.g. Project Management, Purchasing / Supply Chain Management, B-Com, Finance, Business Admin.)
• Customer service/Problem Solving/Organizational skills
  
  

Role Overview

• To support the Supply Chain function by expediting and tracking all aspects/deliverables, for items as assigned (items can be included in but not limited to equipment/material required for completion of Purchase Orders, Contracts, or Projects).
• Proactively expedite assigned item(s), by managing and utilizing stakeholder meetings, systems, templates, processes and either aiding in mitigation of or identifying potential risks.
• Build and maintain strong relationships with all stakeholders including, but not limited to, vendors and key client groups such as; engineering, project team members, project contractors, quality and other SCM team members (e.g. Logistics).
  
  

Specific Accountabilities

• Mentor new hires, project staff, and vendors on expediting processes
• Manage equipment/material logistics to meet project and construction schedules
• Coordinate vendor documentation and approvals (e.g., drawings, RFIs, ITPs, WPS, VDRs)
• Monitor vendor schedules and reports to prevent or resolve delays
• Communicate issues and delays to stakeholders; work with suppliers on resolutions
• Schedule, lead, and document vendor meetings; attend project meetings as needed
• Provide regular status updates and reports in required formats
• Review and verify invoices for accuracy
• Resolve freight claims, shipment errors, and documentation/tagging issues
• Escalate commercial and technical issues to the project team
• Coordinate deliveries and site readiness for material off-loading
• Maintain communication with stakeholders and follow standard processes
• Keep accurate records to support PO/Contract closeout
• Report regularly to team lead or manager on project and contract status
  
  

Additional Information

Labor Category: Procurement/Supply Chain

Schedule: Hybrid - In-Office (Monday, Tuesday & Thursday) and Remote (Wednesday & Friday)

Location: Calgary or Edmonton

Ready to lead the change? Apply now and help us shape the future!