Administrative Assistant

The Administrative Assistant supports the administrative operations of the Society. This role supports both day-to-day functions and strategic administrative tasks, working closely with the Leadership Team.

Hourly Rate: $25.95
Schedule: Monday to Friday 9:00 am to 5:00 pm MT 7.5 hours/day
Location: Cranbrook

More Details

• Screens and prioritizes incoming correspondence and other materials for staff members.
• Inputs data from source documents and maintains information in spreadsheets and databases.
• Provides support to staff with technology-related issues, such as password resets.
• Physically and/or digitally files documents; maintains the filing systems in accordance with established guidelines.
• Assists with outgoing mail distribution.
• Responds to outside inquiries about services offered by the organization.
• Provides support in preparing correspondence, meeting minutes, and form updates; drafts routine correspondence such as letters to vendors and internal memoranda.
• Greets visitors; organizes and maintains office space.
• Supports the Senior Leadership Team with administrative tasks, including scheduling and organizing meetings, coordinating external communications, formatting letters, uploading and filing documents, and general administrative coordination.
• Provides administrative support to the HR team, such as preparing employee letters and uploading and filing employee-related documents electronically in accordance with privacy and organizational standards.
• Supports Program Directors by assisting with documentation and conducting file audits to ensure compliance and accuracy.
• Handles petty cash, including accepting payments, issuing receipts, ensuring proper documentation and reconciling and balancing petty cash as per established procedures.
• Performs other related duties as required.

Requirements

• One (1) to three (3) years of recent related education and/or experience in health, human or social services, office administration, and/or accounting is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Experience with database management and data entry.
• Strong understanding of technology and ability to troubleshoot minor issues.
• Professional demeanor and ability to interact with staff and visitors courteously.

NEXUS is committed to supporting employment equity and diversity in the workplace. We encourage all qualified applicants, including Indigenous Peoples, persons with diverse abilities, visible minorities, women, persons of diverse sexual orientation, gender identity or expression, and others who may contribute to diversity at NEXUS.

In the spirit of reconciliation, we are committed to increasing Indigenous representation throughout our organization and encourage applicants to self-identify as First Nation, Metis or Inuit when applying.