Operations Administrator

DYWIDAG stands as a global leader in construction and infrastructure technology that works with government authorities, asset owners, construction companies, and design offices to support their infrastructure projects. We have expanded into over 50 countries worldwide and continue to keep infrastructure safe and secure every single day.

The Operations Administrator plays a key role in the Canada West (CW) Operations team. This position is responsible for providing administrative and organizational support to ensure the smooth and efficient daily operations of the office and facility. This role performs many support tasks within Operations and is a integral part of the group.

Essential Functions

• Process vendor invoices and allocate costs to proper GL accounts.
• Ensure that payables are dealt with in a timely manner and accurate.
• Perform Equipment department administrative tasks.
• Monitor/track the flow of all equipment in and out of the facility.
• Receive, sort, and route incoming mail to the correct department.
• Prepare any outgoing mail/packages and ensure pickup is complete/scheduled.
• Maintain supplies for the office and ensure proper approval is given ordering.
• Tracking hourly personnel’s PTO accrual hours & labour hours
• Update salary PTO usage
• Assist with purchasing for Operations consumables.
• Greet on-site visitors and direct them to the correct company personnel.
• Answer incoming calls and route to the correct department.
• Perform other related administrative duties as assigned.
  
  

Required Education And Experience

• High School Diploma or equivalent is required.
• Bachelor’s degree or equivalent is preferred.
• 3 years of administrative experience required.
• Driver’s license
  
  

Competencies

• Strong Microsoft Office knowledge.
• Excellent communication skills.
• Analytical skillset to assist in following instructions.
• Problem solving skills are a must.
• Can work independently or with a team.
• Strong time management skills.
• Resourceful and self-motivated.
• Fluency in English.
  
  

Travel Requirements

• None
  
  

Physical Requirements

• Prolonged periods of sitting, standing, laptop use, etc.
• Must be able to lift up to 15 lbs.
• Prolonged periods of sitting, standing, laptop use, etc.
• Must be able to lift up to 15 lbs.
  
  

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
  
  

Join our 1,500+ specialists working across 10+ sectors in more than 50 countries!

What else do I need to know?

Safer, stronger, smarter. These values guide everything we do at DYWIDAG. We’ve been supporting infrastructure since 1865, and safety always comes first. Our strength is rooted in our engineering legacy, and smart, digital technologies are our future. We’re looking for passionate teammates with the mindset to succeed in the world of construction whatever role they fill, who can embody these values.

We are committed to promoting equal opportunities in employment, and job applicants will receive equal treatment regardless of gender, marital or civil partner status, pregnancy or maternity, race, color, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

If this opportunity sounds like the right fit for you, please apply today.