Hubspot Specialist

At Keyspire, we’re not just a real estate investor coaching company, we’re a dynamic community where investors come together to learn, share, and thrive. Our membership community is the backbone of our mission, where members support each other, exchange ideas, and celebrate their successes. Our team is dedicated to inspire and support the next generation of real estate investors. With a strong commitment to community & collaboration, our team empowers individuals to achieve lifestyle freedom through strategic real estate investments.

The team is passionate about providing first-class service and unique tools to their members, helping them navigate the complexities of real estate with confidence and success. As a leader in the industry, we pride ourselves on our authenticity, capability, and unwavering commitment to ensure that our members’ future is bigger than their past. Join us in our mission to put people live the life they love through real estate investor coaching and be a part of a dynamic team that values teamwork, innovation and results.

Position Overview

We’re looking for a tech-savvy, forward-thinking HubSpot Specialist to manage and optimize the systems that power our business. In this dynamic role, you’ll be responsible for overseeing HubSpot, leading SaaS integrations, and ensuring the performance ecosystem. You’ll also take the lead on driving our AI strategy—identifying, implementing, and training the team on tools that improve productivity, automation, and innovation.

The ideal candidate is both strategic and hands-on, with a strong understanding of system architecture, software integrations, and best practices. You’re the type of person who thrives in a fast-paced environment, loves solving problems, and is always one step ahead when it comes to emerging technology. If you’re excited about building efficient systems, making tech work smarter, and helping a growing team scale through innovation, we’d love to meet you.

1. HubSpot CRM Administration & Optimization (55%)

Primary Job Responsibilities

• Champion the use of HubSpot throughout the organization
• Lead enhancements including requirement gathering, testing, implementation, training, and documentation.
• Lead the deployment and management of all HubSpot tools including Marketing Hub, Sales Hub, and Service Hub to support marketing campaigns, sales processes, and customer support initiatives.
• Analyze campaign performance and CRM metrics to identify opportunities for improvement; develop dashboards and reports to communicate findings.
• Provide day-to-day support and training to ensure strong user adoption across departments.
• Be a force for positive adoption of the platform
• Implement new tools and assets
• Onboarding team members to HubSpot
• Collaborate with marketing, sales, and customer service teams to streamline processes, enhance workflows, and ensure cohesive use of HubSpot across departments.
• Develop new and customize current views, properties, automation and workflows in HubSpot to increase productivity and efficiency
• Manage Integrations (new and current)
• Build reports and verify data integrity
• Keep up to date on upcoming HubSpot update deployments
• Integrate and manage HubSpot website and Marketing Hub functionalities, emphasizing seamless interactions with other systems.
• Manager relationships and support stakeholders in identifying opportunities for process improvements, leveraging expertise to drive positive change within the organization.

2. SaaS Integrations & Website Technology (30%)

• Design, manage, and maintain integrations between SaaS platforms (e.g., HubSpot, Microsoft 365, Stripe, PandaDoc, WordPress, Zapier, etc.).
• Proficient knowledge and practical experience in maintaining and developing website backend using WordPress, Java, PHP, HTML, etc.
• Proactively identify and recommend opportunities for automation, reducing manual work with technology and AI
• Develop custom APIs and automated workflows to streamline data movement and reduce manual input.
• Oversee all aspects of company web assets, including website uptime, portals, domains, DNS, SSL, and reporting infrastructure.
• Coordinate with internal stakeholders and external vendors to ensure web and platform functionality.

Secondary Job Responsibilities

3. Technology Ecosystem & Infrastructure (5%)

• Manage all technology hardware and software, including setup, maintenance, troubleshooting, and performance optimization.
• Create and maintain IT process documentation, policies, and security protocols.
• Lead internal IT projects and initiatives; provide hands-on support and coordinate with vendors when needed.
• Train staff on equipment and software use; ensure adherence to IT standards and security best practices.
• Manage all equipment and ensure proper asset inventory.

4. AI Strategy, Implementation & Enablement (10%)

• Stay current on emerging AI technologies relevant to business operations.
• Recommend and implement AI tools and solutions within existing platforms (e.g., HubSpot, Microsoft 365).
• Train and empower team members to use AI for automation, content creation, chatbots, and data analysis.
• Identify opportunities where AI can improve efficiency, productivity, automation and innovation across departments.

What You Bring

You are a Problem Solver who can identify tech bottlenecks and develop solutions that improve efficiency. You are Detail-Oriented, take pride in ensuring systems are set up correctly and run smoothly. You are a Team Player, translating tech jargon into plain language for non-technical stakeholders. You are a Proactive Learner, staying on top of the latest technological trends and best practices.

HubSpot CRM Proficiency

• 2+ years’ experience working as an implementor and/or administrator within HubSpot.
• Advanced knowledge of building HubSpot administration, automations, reporting, and customization.
• Experience integrating HubSpot with other platforms using APIs or middleware.
• HubSpot Certifications would be an asset

SaaS Integrations & API Development

• Strong understanding of API-based integrations and experience with middleware platforms (e.g., Zapier, Make).
• Basic coding skills (e.g., JavaScript, Python, or similar) to customize integrations and build automation.

Website & Domain Management

• Hands-on experience managing websites, domains, and DNS records.
• Familiarity with WordPress, Webflow, or other CMS platforms.
• Basic to intermediate knowledge of backend web development frameworks such as Java, PHP and more

Project Management Skills

• Ability to manage multiple technology projects, coordinate with cross-functional teams, and meet deadlines.
• Experience documenting processes and creating SOPs for technology workflows.

Nice to Have Skills

• Familiarity with cybersecurity best practices and data privacy regulations.
• Experience with e-commerce platforms or membership-based websites.

WHAT’S IN IT FOR YOU

We realize that our success starts with treating you like the star that you are. Below are some of the perks of joining the team:

• A flexible and competitive benefits plan
• A unique and award-winning employee experience program
• An employee management program that puts you in control and avoids dreaded micromanaging
• Manager coaching and feedback to help you excel in your role and grow professionally
• Access to our world-class training programs, events, publications, and videos
• Insightful personal assessments to help you identify and unlock your financial potential
• Casual dress attire on non-event days
• Flexible work environment including regular work-from-home days (In-Office Monday - Wednesday / WFH Thursday & Friday)
• Flexible work hours and schedule on non-event days
• Fun corporate team events and community support days
• A supportive work environment where you can be your best every day
• We care about the health, safety and the mental well-being of our employees

It's important to understand why being part of this team will create a happy and fulfilling career for you and allow you to contribute to a bigger cause that will leave the world a better place.

Our three pillars of Team Members' Personal Fulfilment:

• Exceptional Members: As a Keyspire team member, you'll play a key role in dramatically improving people’s lives. Our clients, through their involvement in Keyspire Programs, achieve remarkable things in their lives and businesses, creating stability and control for themselves and future generations.
• Extraordinary Culture: We pride ourselves on cultivating an extraordinary culture that teaches Lifestyle Freedom through real estate investing. We support our team members in their learning, growth, and real estate investing success as we innovate and grow as a unique company.
• Community Contribution and Support: We allocate a portion of our success to important community initiatives, such as providing meals for children, tackling affordable housing issues, supporting mental health, reducing our carbon footprint, and funding critical hospital equipment. Keyspire cares about its impact on the world around us.

We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please forward your resume to [email protected]