Administrative Assistant

Department: Facilities & Administration

Location: Toronto, ON

Description

Administrative Assistant will play a pivotal role in ensuring the smooth and efficient support to our SLT (Senior Leadership Team) and the office. You will handle a variety of administrative, clerical and organizational tasks and serve as a primary point of contact for SLT members and external clients. Administrative assistant will take the lead in expense report management by correctly tracking submitting and analyzing expenses incurred with accordance to the company policy. The person will handle responsibilities like organizing meetings, maintaining records, filing documents and coordinating in person meetings.

What You Will Do

• providing outstanding customer service to internal and external customers;
• managing calendars, scheduling appointments, meetings for a broader SLT team;
• plan, organize, and schedule company meetings in the office and virtual;
• support of SLT team with any in office requests (catering, meeting room bookings, supplies etc.);
• organizing and maintaining physical and digital files of all expense reports, ensuring records are accurate and accessible;
• collaborating with Finance and coordination of payments for invoices;
• arrange travel schedules and make reservations for SLT (flights; hotels; restaurant reservations etc.);
• maintaining office equipment and ensure that all is good working condition. Will report any issues to appropriate department;
• providing back-up for main reception and support as required (lunch hour and vacation back up).
  
  

What You Will Bring

• Post-secondary education in Office / Business Administration is preferred.
• A minimum of 3 years’ experience as an Administrative Assistant or similar role, or an equivalent combination of education and experience.
• Well organized, with excellent time management skills.
• Great communication skills, both verbal and written with excellent interpersonal skills to interact with individuals at all levels of the organization.
• Ability to prioritize and multi-task.
• Ability to handle confidential information in a tactful and professional manner.
• Proficiency in Microsoft Office Suite (especially in Excel, Word and Outlook).
• Knowledge of cloud-based phone system considered a strong asset.
• Knowledge of office equipment (e.g., printer, fax machine, etc.).
• Ability to embraces a high-performance culture with a customer focus.
• Sense of diplomacy, ability to demonstrate courtesy and respect.
• Strong detail orientation; ability to work thoroughly, accurately, and error-free.
• Punctual and responsible with respect to managing commitments.
  
  

Why join?

When you’re a part of Securian Canada, you’re a member of an agile and innovative, high-performing, bright-thinking, make-things-happen culture – so that together, we can discover the art of possible.

At our company, we see your potential on day one and challenge you to grow your unique strengths as you create a career filled with opportunity, collaboration, and purpose.

You’ll also be part of a team that’s committed to diversity, equity, and inclusion, and who values diverse perspectives, so that you can be the person you want to be – both in, and outside, work.

Securian Canada offers a competitive total rewards program with a variety of perks and benefits, including:

• Flexible work arrangements with monthly financial allocations to support your work-life balance;
• Generous starting paid vacation time, plus additional vacation days for every year of service;
• Paid volunteer day so you can dedicate time to a cause you are passionate about;
• Paid personal and wellness days to support your total wellbeing;
• Educational assistance of up to $3,500 a year (with approval from your manager);
• Flexible health and wellness account (in addition to comprehensive drug and dental coverage) to help pay for a wide range of wellbeing services that are meaningful to you;
• Up to 14% of combined contributions to the RRSP matching program;
• Family-friendly maternity/parental leave and,
• Many, more benefits, perks and programs.
  
  

If you have at least 70% of the qualifications we're looking for, want to work in a fast-growing, leading and progressive company, and feel driven to help Canadians and their families build secure futures – we want to hear from you!

Take the first step in building your future with Securian Canada. Apply now.

Securian Canada is committed to providing a barrier-free work environment and equal access to employment for all qualified applicants. As such, upon request, Securian Canada will work with applicants that require reasonable accommodations during the recruitment process. Please contact [email protected] for accommodation requests. All information shared during any accommodation request process will be stored and used only in a manner that is consistent with applicable laws and Securian Canada/Canadian Premier Life Insurance Company policies.