Executive Assistant to the Director of Education

The Near North District School Board is Hiring!

Executive Assistant to the Director of Education

Effective Immediately

The Executive Assistant provides confidential administrative support to the Office of the Director of Education, the Board of Directors, and related committees. The Executive Assistant organizes and administers a broad range of administrative activities and reports to ensure effective day-to-day operation with a forward-thinking lens to short term, mid-term, and long-term cycles. This position requires an absolute protection of confidential information.

Location: North Bay

Duties And Responsibilities

• Support the operationalization of the Multi Year Strategic Plan (MYSP)
• Undertake research for issues management and decision making.
• Provide managerial, administrative support to the Director of Education
• Organize/coordinate professional development, training, and travel requirements for the Director of Education and the Board of Trustees
• Perform a variety of data and word processing programs including but not limited to meeting minutes, briefing notes, reports, Board reports, agendas, emails, letters, and memos.
• Organize and attend Board and Committee meetings, Agenda setting and complete minutes, agenda, and motions.
• Maintain and track budget lines for Director of Education and the Board of Trustees
• Establish and maintain electronic and hard copy filing systems.
• Administrative duties such as data entry, scheduling, answering phones, mail distribution, processing invoices and respond to routine inquiries.
• Edit documents for accuracy, grammar, and formatting.
• Communicate with a variety of community, ministry, government and corporate, both internal and external collaborators and contacts
• Other duties as assigned.
• Required to attend after hours meetings.
  
  

Skills Required

• Working knowledge of the Education Act, various regulations, the Municipal Act, Collective Agreements and the Ontario Public Education System
• Working knowledge of Governance, Roberts Rules of Order, and Parliamentary Procedure
• Experience working in a multi-disciplinary team environment to provide a wide range of administrative services.
• Works effectively independently and as part of a team
• Strong time-management skills and ability to prioritize multiple projects and competing deadlines in a fast-paced environment.
• Ability to problem solve while adhering to legislation, best practices and administrative processes and procedures.
• Exceptional communication skills (oral and written) and excellent listening skills, able to demonstrate political acumen, empathy, judgement, initiative, and responsibility.
• Experience in the administrative management of Board Governance, Board of Trustee meetings and committees of a Board or similar governing entity.
• Proven interpersonal and communication skills to perform administrative duties and liaise collaborators and rightsholders with diplomacy and respect while maintaining an impeccable level of confidentiality.
• Proficient in electronic communication and understanding in the use of the web for publications.
• Demonstrated Proficiency in the use of Microsoft 365; including Word, Excel, Adobe Suite, Outlook, One Drive, Zoom and Teams.
• Efficient in the use of Zoom and in-meeting schedule applications, database management, presentation software, and other desktop publication applications.
• Ability to conduct primary research.
  
  

Qualifications

• University Degree or College Diploma in a related field (e.g. Executive Office, Law Clerk, Paralegal, or Business Administration)
• Two to five years of senior level support experience in a multi-faceted environment
• Experience working in an educational administration, municipal government, corporate or legal environment
  
  

Annual Salary: $84,836.00

All Applicants must be Legally Eligible to work in Canada

The Near North District School Board Is Committed To Supporting An Inclusive And Accessible Environment. Accessibility Standards Address Issues That Pose Major Barriers For People With Disabilities (i.e. Physical Barrier, Information Or Communication Barrier, Etc.). Please Ask Us How We May Help You By Contacting

Human Resources Department, Near North District School Board

963 Airport Road, PO Box 3110 North Bay, ON P1B 8H1

Phone (705) 472-7015 ext. 5077 - Fax (705) 472-5412