Legal Assistant

Insurance Bureau of Canada (IBC) is the national industry association representing the vast majority of Canada's home, car and business insurance companies. We rely on the collective expertise of our members and leadership team to create policy positions, advocate for a competitive and sustainable market and influence meaningful change in the insurance industry. As advocates for the insurance industry and the people who depend upon it, we seek to understand the challenges facing Canadians, the industry and governments so we can proactively prepare for the future.

Duties & Responsibilities

• The incumbent will support the Vice-President, Legal
• This support includes but is not limited to:
• Manage/maintain the schedule of the Vice-President, Legal ensuring it is up to date, ensuring sufficient time in between meetings for prep/travel if necessary
• Document management (ensuring that the executive is prepared for meetings by gathering materials required)
• Preparing presentations/reports as required
• Planning/scheduling various Committees, Working/Advisory Groups, Client Company Board and annual general meetings, including preparation/distribution of materials
• Assist in maintaining legal contacts and distribution lists
• Assist with IBC corporate filings and other compliance procedures
• Assist with maintenance of repositories for contracts, retainers, interventions, bulletins
• Ensure that correspondence being sent external/internal follows IBC standard branding/templates
• Processing invoices and expense reports
• Maintain a high degree of discretion and confidentiality
• Must be confident in ability to take the lead and make decisions within scope
• Strong ability to plan/prioritize work, anticipate and adapt to different needs
• Adhere to IBC policies and procedures
• Maintain a professional and courteous relationship with all levels of external/internal stakeholders
  

Qualifications

• Minimum 5 years as Legal Assistant to a senior officer
• Diploma in Legal Assistant or equivalent
• Experience with preparing agendas, taking minutes, making arrangements for Committee, Board and other meetings
• Excellent oral and written communication skills in English; French is an asset
• High level of tact and diplomacy in dealing with confidential issues and high-level executives
• Demonstrated advanced knowledge of Microsoft Office applications (Word, Excel, PowerPoint)
• Knowledge of SharePoint, CRM, Concur, Dayforce and MailChimp an asset
• Excellent time management skills
• Effective problem-solving, critical thinking, networking and interpersonal skills
• Ability to multi-task under pressure and without supervision
• Experience as a law clerk may be an asset
  
  

Why Join IBC?

• Competitive salary and a benefits package including an employer pension-matching program
• Hybrid work environment
• Variety of job tasks to help accelerate your professional skills development
• Working with a top-tier team, full of all-stars and industry leaders
• Strong and supportive leadership with a focus on your development and growth
  
  

IBC is proud to be an equal opportunity employer. Alongside a commitment to excellence, IBC is also committed to building a diverse working environment with hiring practices that encourage diversity in all its forms, including race, gender, sexual orientation, religion and ethnicity, among others.

IBC welcomes and encourages applications from candidates with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require disability-related accommodation during the recruitment process, please contact Medina Kadija at [email protected]. IBC will consult with all applicants who request disability-related accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs.

Please be advised that only those applicants who are selected for interviews will be contacted.