Office Administrator and Vault Coordinator

Loomis International is a leading specialist for secure valuables logistics solutions. Using a global network of Loomis International branches, partners, leading suppliers and agents, we offer comprehensive solutions in managing, transporting and storing high valuables around the world.

As a publicly traded company the Loomis Group has offices in more than 23 countries and employs about 25,000 staff worldwide.

Loomis International (CA) Inc. is the spearheading office representing Canada on a national scale. Our office is in a Small Business format located in Mississauga, close to Pearson Airport, and is ready for expansion.

Salary: $55,000.00 to $60,000.00 per year depending on experience.
Shift: 9am to 5pm Mon- Fri

About Loomis International:
Loomis International is a leading specialist for secure valuables logistics solutions. Using a global network of Loomis International branches, partners, leading suppliers and agents, we offer comprehensive solutions in managing, transporting and storing high valuables around the world.

As a publicly traded company the Loomis Group has offices in more than 23 countries and employs about 25,000 staff worldwide.

Loomis International (CA) Inc. is the spearheading office representing Canada on a national scale. Our office is in a Small Business format located in Mississauga, close to Pearson Airport, and is ready for expansion.

Position

Reporting to the Branch Manager, the Office Administrator & Vault Coordinator is responsible for liaising with the Operations and Sales Teams, ensuring a smooth flow of communication between the departments. Our ideal candidate is organized, proficient at managing a schedule for a crew of people, a great communicator, and shows pride in ownership of their job and responsibilities.

RESPONSIBILITIES INCLUDE:
Vault Administrative:

• Responsible for the system side of Storage Operations in Canada
• Stock-ins
• Stock-outs
• Monthly billing
• Pulling stock reports as needed
• Monthly audits
• Tracking physical location of all specific materials within the vault
• Client audits, upon request
• Completing all required processes in the system and forwarding confirmation to the customer
• Liaising with sales team as required
• Early starts and late shifts when required

Office Administrative:

• Track and ensure timely payment of invoices
• Aid the Import/Export team with shipment operations, such as:
• Entering shipment details into the system
• Generating invoices
• Liaising with vendors to schedule physical movements
• Providing the Road Crew with necessary paperwork from the Import/Export team
• Support finance group with basic bookkeeping
• Enter daily shipment details into the system for pick & pack moves
• Track and maintain office supplies as needed

Office Filing:

• Shipment paperwork
• Storage paperwork
• Monthly billing

Cross-Functionality, including:

• Liase with crew
• Monthly audits
• Providing paperwork/details for storage physical movements
• Office supply runs
• Liase with sales
• On storage invoicing and client interactions as needed
• On shipment operations as needed
• Liase with operations and external stakeholders
• On shipment operations as needed

Loomis International (CA) Inc. operates in adherence to the Human Rights Code of the Human Rights Commission. Every person has a right to equal treatment with respect to employment without discrimination or harassment because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability.