Executive Assistant

Harnessing the Power of Data, Together.

Solace stands at the forefront of technology and innovation, empowering the world's largest enterprises in their journey towards becoming real-time, data-driven organizations. Our cutting-edge technology intelligently, securely and reliably helps our customers by solving use cases like hybrid cloud integration, IoT connectivity, microservices, and big data distribution.

The next time you drive a luxury vehicle, order new furniture online, fly in a plane, or do some online banking, your positive experience could be a direct result of our technology, and your hard work!

Overview

The Executive Assistant/Office Administrator provides high-level administrative support in our dynamic, fast-paced environment. The ideal candidate will serve as a trusted partner to executive leadership, managing confidential information with the utmost discretion while ensuring smooth daily operations of the office. This position requires someone who can maintain strict confidentiality, exercise exceptional judgment, and serve as a trusted partner to executive leadership while efficiently managing office

In This Role, You Will….

• Manage complex executive calendars, including scheduling meetings, coordinating travel arrangements, and prioritizing time-sensitive matters
• Handle sensitive and confidential information with absolute discretion and professionalism
• Serve as the primary point of contact for internal and external stakeholders
• Prepare and edit correspondence, presentations, and reports with meticulous attention to detail
• Coordinate and organize meetings, conferences, and events, including logistics, materials, and follow-up
• Process expense reports and handle administrative financial tasks
• Anticipate needs and proactively resolve issues before they arise
  
  

What You’ll Bring to the Role

• 3-5 years of experience in an executive support role
• Exceptional organizational skills with strong attention to detail
• Advanced proficiency in Microsoft Office Suite and other relevant software
• Outstanding written and verbal communication skills
• Ability to prioritize competing demands in a fast-paced environment
• Problem-solving mindset with excellent judgment and decision-making abilities
  
  

Key Attributes

• Trustworthiness: Demonstrates absolute integrity in handling confidential information
• Discretion: Exercises sound judgment regarding sensitive matters
• Reliability: Consistently delivers high-quality work with minimal supervision
• Responsibility: Takes ownership of tasks and follows through to completion
• Adaptability: Thrives in a dynamic environment with changing priorities
• Professionalism: Maintains composure and effectiveness under pressure
• Initiative: Anticipates needs and takes appropriate action without direction
  
  

Why You’ll Want to Join Us at Solace

• We have an awesome team! You’ll get to work with some of the smartest individuals in the business
• We believe in work-life balance and believe it’s important to love what you do
• We have adopted a hybrid work model to create an inclusive working environment for everyone
• We live by our values: craftsmanship, trust, courage, freedom, momentum, humility, and human experience. Every. Single. Day.
• Our training programs are top-notch (Mentorship program, Solace Academy)
• We like to brag about our stellar customer lineup!
• We are social – we like to keep things simple and fun!
• We are one of the top-ranked employers on Glassdoor
• We have a sense of humour and make cool videos on cool topics like MITT and this!
  
  

We understand that experience takes on various shapes and sizes. Not sure you meet all the requirements? We still want to hear from you! Your unique experience could be exactly what we are looking for.

At Solace, we believe that diversity and inclusion drive innovation and growth, both in business and in life. We strive to create an enriching and safe workplace where you can be who you are. If you want to do the best work of your career and feel supported every step of the way, we encourage you to join us!

Accommodations are available upon request for anyone taking part in the hiring process. Let us know how we can help! We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.