Film & Media Specialist

JOB TITLE: Film & Media Specialist

ORGANIZATION: Tourism Kingston

REPORTS TO: Film Commissioner

LOCATION: 177 Wellington St, Suite 200, Kingston, ON K7L 3E3

JOB TYPE: Full-Time, on-site at our corporate office

HOURS: 44 hours/week, Monday to Friday, 8:30 AM to 4:30 PM

ABOUT THE ROLE:

Are you passionate about film, media, and storytelling? Do you thrive in a creative, fast-paced environment where no two days are the same? Tourism Kingston is seeking a dynamic Film and Media Specialist to elevate Kingston’s reputation as a film-friendly city and a hub for screen-based production.

You’ll collaborate closely with producers, location scouts, and local partners to bring stories to life in our historic and vibrant city.

KEY RESPONSIBILITIES:

• Supports Film Commissioner: Assist the Film Commissioner with various tasks and projects.
• Finance: Submit invoices, request sale invoices and credit card statements, and ensure spend is within the approved operating budget.
• Admin: Maintain the digital library and manage the film permitting process.
• Communications: Foster connections with local businesses, property owners, municipal partners, and represent Tourism Kingston at industry events, festivals, and trade shows. Oversee content for internal and external communications, including social media and newsletters.
• Internal Reporting/Newsletters: Maintain relationships within the community, agencies, production companies, creative partners, and community residents. Provide updates and oversee content for newsletters.
• Stakeholder and Community Engagement: Foster connections with local businesses, property owners, municipal partners, and community residents. Represent Tourism Kingston at industry events, festivals, and trade shows.
• Sales Cycle: Organize scout tours and logistics to assist in closing the sales cycle. Create photo packages and review industry trends and survey research.
• Production: Support production tasks, including scouting, digital, animation, and Esports projects. Manage city communications for production notices and communications for residents.
• Location and Database: Manage Reel-Scout, secure locations with a focus on end-to-end productions, and scan local and regional locations. Create a communications plan to incentivize and increase production numbers.
• Workforce Development: Coordinate, schedule, and implement workshops, makers meetups, and cinema society events.

WHO YOU ARE:

• Connector & Communicator: You love building relationships and connecting with others.
• Creative Thinker: You have a strong understanding of the film/media industry and thrive in a collaborative, community-focused environment.
• Organized & Detail-Oriented: You are comfortable juggling multiple projects and maintaining a high level of organization.
• Scouting Mind: You are capable of script review and location scouting.

ESSENTIAL QUALIFICATIONS:

• Post-secondary education in film, media, communications, or a related field.
• Minimum 5 years of experience in film/media, destination marketing, or economic development.
• Must be based in Kingston.
• Familiarity with film production processes and industry best practices. Experience on set is highly preferred.
• Excellent communication and advanced project management skills.
• Comfortable working flexible hours, including evenings and weekends.
• A valid driver’s license is required, and access to a vehicle is preferred.

ASSET QUALIFICATIONS:

• Knowledge of Kingston’s geography and creative community.
• Experience with RealScout.
• Bilingualism in English and French.

WHAT WE OFFER:

• A supportive, passionate team that values creativity and collaboration.
• Full health benefits after 90 days (Tourism Kingston covers 100% of extended health premiums).
• Enrollment in our pension plan (with a 5% employer match).
• Work-Life Balance: We understand the importance of balancing work with personal life. While this role requires flexibility, we strive to ensure you have time to recharge and enjoy life outside of work.

WORK HOURS & EXPECTATIONS:

Tourism Kingston’s regular office hours are 8:30 AM to 4:30 PM, but this role requires flexibility. You’ll occasionally work evenings and weekends for events, client meetings, or industry functions. When productions are in town, you’ll be working longer hours and may be required to be on call or on set. Must be based in Kingston.

READY TO APPLY?

If you’re excited about this opportunity and think you’d be a great fit, we’d love to hear from you! Please apply directly through this Bamboo HR job advertisement (https://tourismkingston.bamboohr.com/careers/25) with your resume and a brief cover letter.

Tourism Kingston is committed to ensuring an inclusive and accessible recruitment process. We strive to meet the accessibility needs of all applicants. If you require any accommodations during the application or interview process, please email [email protected].