Billing Coordinator

Purpose of the Role

The Coordinator, Practice Group Billing will be expected to efficiently process pre-bills and final billings for the assigned Practice Group(s)

The key responsibilities of this role are:

Final billings on a monthly/quarterly or on-request basis, including:

• Process and edit pre-bills
• Input changes to pre-bills in CMS
• Finalize and post pre-bills
• Prepare final bills for lawyer’s approval
• Submit final bills to clients or process by E-billing team
• Proactively monitor and review billing system to ensure that client data is kept current and accurate
• Transfer time/disbursements according to lawyers' instructions, Firm guidelines and billing procedures
• Train new Practice Assistant hires on billing process and procedures
• Provide backup to other Practice Group Billing Coordinators as required
• Assist Timekeepers and Practice Assistants in designated Practice Group(s) with filing requirements
• Other duties as assigned

Key Competencies

• Grade 12 education with post-secondary education or experience
• Experience in a law firm or professional services environment considered an asset
• Ability to work as a team member under minimal supervision
• Good organization skills and ability to work under time pressure
• Excellent attention to detail
• Understanding of accounting theory
• Proficient in Microsoft Office software including Word, Excel, Outlook and Adobe Acrobat
• Excellent interpersonal and communication skills
• Proficiency in oral and written bilingualism (French and English) considered an asset