Human Resources Assistant (E)

Human Resource Services Department - Health, Safety and Security Education Centre

Applications From Employees From Within The Board As Well As External Applicants Will Be Accepted. However, Applicants Will Be Considered In The Following Order

• Qualified permanent ESS/OSSTF Bargaining Unit employees.
• Qualified probationary, temporary and Temporary Hourly Rated (THR) ESS/OSSTF employees.
• Qualified external applicants (includes employees from other Bargaining Units).
  
  

Reporting to the Manager of Health, Safety and Security, the successful candidate will be responsible for supporting the activities of the Health, Safety and Security department and its day-to-day operation. The successful applicant for this Educational Support Staff position, Level E, will work 35 hours per week, 12 months per year, effective as soon as possible.

Hours of Work: 8:30 am - 4:00 pm (with a 1/2 hour unpaid lunch break)

Responsibilities

• Provide administrative support to the Health, Safety and Security team (in both Health & Safety & Security);
• Provide administrative support for employee online training – mandatory health and safety training in the D2L system (i.e. loading courses, assigning staff, pulling records, etc).
• Assist with daily administrative duties in the eBase system (i.e Employee Incident Reporting, Workplace Inspections, other forms) including review of forms for completion, pulling records and developing reports for Manager/Officers;
• Maintain (in an orderly system) and assist with health and safety documentation (i.e. department files, fire safety plans, emergency binders, monthly workplace inspection reports, personal protective equipment inventory, google drives for department and Joint Health and Safety Committee and other H&S committees as required);
• Work with the respective HSS Officer to make arrangements for and coordinate first aid training and other training sessions as assigned, including set-up, document prep, setting up, attendance, introductions monitoring course registrations, and inputting/pulling training records;
• Assist with health and safety budget, invoicing, quotes, purchase orders, working in K212;
• Inputting training records as needed and pulling training record reports in D2L and IPPS;
• Arrange for the purchase and distribution of personal protective equipment (PPE), requirement to maintain in-stock inventory and invoicing;
• Assisting with the maintenance of the online Material Safety Data Sheet system and various chemical inventories from school sites;
• Update and maintain Health, Safety & Security website as directed;
• Assist with Security administrative tasks (assistance with security card access requests and changes, Photo ID, scheduling vendors, contractors, working with Facility Services, updating/reviewing Security documentation, daily activities related to Security Card System and AFX software)
• Participate in Education Centre workplace inspections, as needed;
• Complete monthly inspection and restocking of first aid stations at the Education Centre and ensure Education Centre 'Health and Safety Bulletin Board' is up to date;
• Cross train with the HR assistant- Security, and assist as needed;
• Carry out ad hoc research projects as assigned;
• Maintain confidentiality in all aspects of the position; and
• Other duties as assigned by the Manager/Officers.
  
  

Qualifications

• A Secondary School Graduation Diploma is required;
• Preference will be given to candidates with related health and safety work experience and/or post-secondary education in Health and Safety or Human Resources;
• Computer knowledge and/or experience to include, but not be limited to, IPPS (or equivalent), K212/BAS, Park Lane (or equivalent), and Application Server (or equivalent) is required.
• Good working knowledge and experience in Microsoft Office (Excel and Word) is required;
• Working experience with Google Suites platform (i.e. Gmail, Drive) is required;
• Must demonstrate problem solving, analytical thinking and proven commitment to customer service in a demanding and fast-paced environment;
• Proven ability to be flexible and multi-task, have excellent organizational, prioritization and time management skills;
• Ability to take and transcribe concise minutes;
• Working knowledge of WordPress is an asset;
• Ability to complete assigned duties with minimal supervision and to communicate effectively in both oral and written form;
• Proven ability to provide assistance in emergency or difficult situations;
• Proven ability to maintain a high level of confidentiality and diplomacy;
• Ability to work collaboratively as a member of the Health, Safety and Security team and work independently.
• Excellent interpersonal skills for communication with administrators, staff and the public; and
• Experience with and knowledge of board health and safety policies/procedures and Occupational Health and Safety Act would be an asset.
  
  

Applicant Self-Identification Questions

The information collected in Apply to Education is used to monitor WRDSB’s progress toward our equity goals including our commitment to diversity in WRDSB recruitment and hiring practices.

We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system . Information is collected pursuant to (Ministry of Education), and the Municipal Freedom of Information and Protection of Privacy Act . Access to this information is restricted to specific individuals in Human Resources. Access, use and disclosure of the data is governed by MFIPPA and . Applicant Self-Identification data will be attached to your Apply to Education applicant profile as long as you are employed with the WRDSB.

If you prefer not to answer any of the Self Identification questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this please contact .

The Waterloo Region District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.
  
  

We will make any appropriate accommodation based on any of the human rights protected grounds, to support candidate participation in the hiring process.

Upon request, we will provide reasonable accommodations in the hiring process to support applicants with disabilities.

While we appreciate all applications, only those selected for an interview will be contacted. No phone calls please.