Payroll Administrator & AP Specialist

HeirSearch.com, a division of International Genealogical Search Inc. seeks a full time Payroll Administrator & AP Specialist for its Burnaby office. Reporting to the Controller, this role requires a keen individual who is seeking a challenge in their career path.

Who we are?

We Find Missing Heirs A Better Way

HeirSearch research experts work with executors, administrators, trustees, fiduciaries, bank and trust officers, and their counsel to establish kinship for legal purposes. Since 1967, we’ve used forensic genealogy, an analytical research method, to successfully complete tens of thousands of worldwide searches.

What do we offer

• ?The chance to work in a unique industry, fast-paced position, and professional environmen
• tComprehensive medical and dental benefits and paid time of
• fSocial Committee events and gift
• sCharitable giving program
• sOn-site parking and close access to public transit
• .After completion of the training program, work-from-home (WFH) options are availabl

e
Responsibiliti

• esResponsible for the bi-weekly payroll for 40+ salaried staff that all our staff receive on-time paychecks and understand their salaries thorough
• lyReviewing and validating employees’ approved hours, direct deposits, scheduling maintenanc
• e,Provide accurate reporting and reconciliation of vacation balance, sick days leave balance and payroll rate history on a regular basi
• s.Assist controller to maintain and reconcile Timesheet system (Calamari) for staff’s payroll and HR recor
• dsSupport Human Resources as need
• edAdministrating Group benefit enrollment, changes and cancellation et
• c.Back up weekly deposit when AR is not availab
• leAccurately review, code, and process vendor invoic
• esProcess checks requests and expense reports on a regular bas
• isVerifies vendor accounts by reconciling monthly statements and related transaction
• s.Responsible for employee’s payroll or benefit questio
• nsResponsible for vendor queries regarding any accounts payable issu
• e.Identify and escalate payroll or vendor issues to the Senior Accountant or Controller for quick and appropriate resolutio

n.
Requireme

• ntsMinimum three years payroll and accounting experience - PCP Preferr
• ed.Knowledge of provincial payroll regulati
• onsUnderstands employee payroll issues, possesses strong problem-solving skills, and communicates solutions effectively, professionally, and respectful
• ly.Strive to continually improve the payroll process and procedu
• re.Willing to work cross-departmentally with accounting to ensure the payroll and AP runs as smoothly as possib
• le.Detail-oriented, analytical, flexible, and able to adjust to changing work deman
• ds;Ability to ensure legal and regulatory complian
• ce;Ability to work well under pressure in a fast-paced environme
• nt;Exceptional prioritizing and time management skil
• ls;Ability to process basic functions and formulas in Microsoft Ex
• celExcellent verbal and communication skil