Legal Administrative Assistant - Construction Litigation

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

At Gowling WLG, we offer our construction clients one-stop advice from project conception to completion. Representing major contractors and leading developers, we enjoy strong and longstanding relationships with some of the sector's most significant players. Our strong client base also includes employers, funds, and end-users. We are looking for a Legal Administrative Assistant with experience in litigation to join our construction litigation team. The successful candidate brings excellent attention to detail, strong organizational skills, and an interest in developing or furthering a practice in construction law.

This is a maternity leave coverage position ending in August 2026.

RESPONSIBILITIES

• Prepare legal documents, letters, memos and other documents as required according to general precedents and instructions from our legal professional;
• Administer registrations of builders’ liens, personal property registrations, and filing of Court documents;
• Organize and expedite the flow of work through the professional’s practice, initiating any follow-up action as appropriate;
• Work proactively in the day-to-day support of the professional’s practice including management of diary systems and databases to ensure important deadlines are met;
• Use initiative and good judgement to relieve the professional of administrative detail including but not limited to accounting, opening and closing of files, and billing;
• Coordinate flow of documents between legal professionals, various internal and external individuals and clients at all levels;
• Other duties as assigned.
  
  

QUALIFICATIONS

• Experience in litigation is required;
• Legal Administrative Assistant Diploma from a recognized post-secondary institution is required;
• Experience with e-discovery platforms, the Land Titles Office, and builders’ lien registrations are an asset;
• Demonstrated experience in construction law is an asset;
• Ability to handle a heavy and varied workload;
• Exceptional organizational and prioritization skills;
• Strong computer skills including proficiency with Microsoft Office Suite;
• Excellent verbal and written communication skills;
• Strong problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
• Excellent interpersonal skills with the ability to work effectively with other staff and professionals.
  
  

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.