Assistant, Client & Business Development

Ranked a Best Employer in Canada for 24 years, Bennett Jones is one of Canada’s premier business law firms and home to 500 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Ottawa, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Toronto office:

Assistant, Client & Business Development The Role

This role is a key part of the firm's Client and Business Development (“CBD”) Department, providing administrative support to the Chief Business Planning & Performance Officer and Chief Client Development Officer (collectively, “Department Leadership”) and supporting our firm wide business development, marketing, and communications initiatives. The incumbent will demonstrate strong skills in organization, budget and expense management, and calendar and email management, in a manner that lets them interact collaboratively with firm leaders, lawyers, legal assistants and department colleagues.

Essential Functions

Budgets and Invoicing

• Support overall CBD budget management, invoicing and classification of department expenses, annual forecasting and budget compliance reviews and liaising with the Accounting Team in respect of department expenses
• Manage deadlines and process payments for advertising, publishing and other branding and marketing initiatives
• Manage breakfast/lunch/dinner/gala table purchases, including processing payment, confirming attendees and sending out calendar invitations and reminders, and tracking activities in CRM (InterAction)
  
  

Events, Sponsorships and Tickets

• Provide administrative support in the management of the firm's sports and entertainment suite tickets and other client entertainment initiatives
• Working with the Events & Client Programs team:
• Provide support for sponsorship activation, including processing payment, confirming attendees and coordinating with marketing and design team on profile, advertising and all aspects of brand activation
• Provide testing and quality control on events and other firm email invitations, reviewing for consistency with the firm style guide and design standard
• Maintain sponsorship tracking spreadsheet for the Toronto office – tracking and reconciling all sponsorship expenses and activities on a monthly basis
• Manage requests for branded merchandise orders and all local inventory
  

Calendar and Document Management

• Support Department Leadership's calendar, email and other administrative tasks including expense management, filing, travel and meeting bookings, email screening and organization
• Schedule and facilitate photo shoots for lawyers and senior staff and ensure prompt payment to external providers
• Provide certain project management support for our Business Development team, including maintenance of documents and files related to Industry and Key Client Team programs, and assistance with scheduling and coordinating of meetings for Industry Teams and Key Client Teams, or other business development meetings with our lawyers (working directly with legal assistants)
• Assist with scheduling and coordination of CBD Department meetings
  
  

Content Management

• As a member of the firm's Intranet Content Management Team, assist with processing and coordinating updates to the Intranet
• Working with the Marketing, Communications & Brand team, provide overflow support for select website content requirements, including job postings, removals of lawyers and staff, gathering published content and updating lawyer bios.
• Other projects and duties as assigned
  
  

Qualifications:

• 3+ years or more of relevant experience preferably in a corporate environment
• Post-secondary studies in business, marketing, communications or public relations is an asset
• Self-starter with excellent attention to detail and multi-tasking skills
• Excellent organizational and time management skills
• Superior technical knowledge of Microsoft Office and overall tech savvy nature
• Exhibits a strong work ethic with the ability to maintain confidentiality and discretion
• Displays professionalism and has highly developed interpersonal skills with a “can-do” attitude
• Ability to communicate effectively and in a timely manner with clients, vendors and other members of the team
• Flexible and able to work in a fast-paced environment while juggling conflicting priorities and exercising judgment to escalate issues to Department Leadership where appropriate
• This role may require occasional early morning and/or evening coverage (overtime eligible)
  
  

Apply To:

Human Resources

Bennett Jones Services Limited Partnership

3400 One First Canadian Place

P.O. Box 130

Toronto, ON M5X 1A4

E-mail: [email protected]

All offers of employment are conditional upon the satisfactory verification of a Canadian criminal record check. Determination of the factors that constitute satisfactory verification is within the sole discretion of Bennett Jones.

This position will remain open until a suitable candidate is found.

Bennett Jones welcomes applications from all applicants, including applicants who may requires a specific accommodation because of a disability or another protected ground. Any applicant requiring accommodation during the application process should contact email noted above.