Event Coordinator - Burnaby

If you thrive on coordinating, organizing, and bringing meaningful corporate events to life—while building strong cross-functional relationships—this opportunity is for you! Join us at 123Dentist, where no two days are ever the same!

Who are we?

123Dentist is Canada’s largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees.

We offer professional advancement opportunities, competitive compensation, fantastic benefits and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.

We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including HR, marketing, finance, as well as supply & equipment procurement.

What will you do?

We’re hiring an experienced Event Coordinator for our Burnaby Office (Full Time, Permanent) to support the Director of Events in planning and delivering a range of corporate events including conferences, tradeshows, lectures, galas, seminars and more.

This role involves managing event logistics, vendor coordination, on-site support, promotional items, and sponsorship deliverables.

The ideal candidate is organized, proactive, and collaborative with a passion for creating high-impact, well-executed events.

• Event Planning & Logistics
• Support the planning and execution of corporate-focused events.
• Assist with event timelines, registration processes, communications, and on-site logistics.
• Help develop and maintain event schedules, agendas, and run-of-show documents.
• Promotional Swag Coordination
• Manage national inventory and distribution of promotional items for events.
• Coordinate with vendors to ensure timely delivery and quality control.
• Sponsorship Support
• Track internal and external sponsorship commitments and ensure deliverables are fulfilled.
• Assist with attendee selection and sponsorship benefit execution.
• Event Collateral & Social Media Support
• Ensure all event collateral (e.g., banners, signage, handouts, presentations) is delivered on time and aligned with corporate event brand standards.
• Working with Marketing team, assist in gathering content and coordinating social media posts for key events and activations.
• Ensure visuals and messaging are consistent with brand tone and guidelines.
• Vendor & Venue Support
• Coordinate with venues, caterers, and suppliers to manage event logistics.
• Support the review of contracts and help ensure service levels meet expectations.
• Budget Tracking
• Assist with event budget planning and expense tracking.
• Liaise with the Finance team to process invoices and ensure accurate financial documentation.
• On-Site Event Support
• Provide hands-on support during events, including setup, execution, and takedown.
• Act as a point of contact for vendors, sponsors, internal teams, and attendees on-site.
• Post-Event Evaluation
• Collect feedback from attendees, vendors, and stakeholders.
• Contribute to post-event reports and identify areas for future improvement.
• Administrative Support
• Maintain organized records of event-related materials, contracts, and promotional inventory.
• Provide general administrative support including scheduling, agenda preparation, and meeting coordination.
  
  

Why you?

• Degree in Event Management, Marketing, Hospitality, Communications, or a related field (or equivalent experience).
• 3–5 years of experience supporting corporate or B2B events.
• Excellent organizational and communication skills.
• Strong attention to detail and ability to manage multiple priorities under pressure.
• Proficient in Microsoft Office Suite; experience with Eventbrite, survey platforms or similar event planning tools is an asset.
• Experience with Canva or basic graphic design is an asset.
• Familiarity with vendor management, sponsorship fulfillment, and promotional merchandise coordination preferred.
• Flexibility to travel and work early mornings, evenings, and weekends as required.
  
  

123Dentist is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job ID: 9034-EC-BC-999