Engineering Administrative Assistant

The world isn’t standing still, and neither is ATS Life Sciences - We don’t follow the trends. We set them!

Are you interested in being part of a team that makes a difference? Join our growing ATS Life Sciences Systems team a division of ATS Corporation, a publicly traded global enterprise with a proud history, we are helping advance the future with our factory-wide automation solutions. Within Life Sciences Systems, what we do matters – we custom design, build and service critical automated solutions for medical device and pharmaceutical companies. We are dedicated to assisting our customers in improving the quality of life for people around the world. When there is no room for error, and product failure is not an option, leading life sciences companies trust us to resolve their production challenges.

Job Description

MAJOR DUTIES:

Performs a full range of administrative support duties at the executive level in a fast-paced, multi-tasking environment.

SPECIFIC RESPONSIBILITIES:

• Scheduling and managing appointments through Microsoft Outlook.
• Prepare and update PowerPoint presentations and spreadsheets.
• Scheduling internal and external meetings and booking meeting rooms.
• Conduct follow-up to assignments given to staff and generate status reports.
• Compile and present KPI data and distribute monthly reports.
• Maintain files and records, including storage.
• Responsible for making travel arrangements as needed and monitoring them to ensure maximum efficiency and accuracy.
• Collect, correlate and generate custom reports using data acquired from various systems.
• Manage and maintain the Engineering 5S program
• Conduct periodic audits on various processes and systems within Engineering.
• Create and follow up with manual requisitions.
• Coordinate and communicate activities within the department.
• Manage and maintain the Engineering SharePoint site.
• Coordinate travel for non-project-related engineering events.
• Assist in the development and maintenance of training programs, guidance documents and Engineering design standards
• Work with sensitive and highly confidential information.
• Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
• Adhere to all health and safety rules and procedures.
• Other duties as assigned.
  
  

Qualifications

Education:

Post-secondary education in administrative support.

Experience:

Minimum two years of related experience in an administrative support role. Expertise with Word, Excel, PowerPoint, SQL, Visio and other commonly used software. Strong computer and general organizational skills are essential.

The individual must have the ability to communicate effectively with people at all levels within and outside of the organization, both orally and in writing. The ability to work with minimal supervision and guidance in a team-oriented environment is mandatory. The individual must demonstrate initiative and innovation, be hands-on, and be able to meet deadlines. Proficient in Excel and VBA for data management and analysis with other programming skills being an asset. Experience working with SharePoint websites is an asset.

If you're excited about this role, but do not meet all the qualifications listed above, you are still encouraged to apply

Why YOU should join our ATS Life Sciences Systems team:

We value our PEOPLE - The foundation of a great company is having the best team which is why we continuously work to develop, engage, empower and energize our people. The best people want to work with the best team - the best teams are diverse and inclusive teams.

What we do MATTERS - our Life Sciences projects contribute to improving the lives of people around the world! ATS has made a commitment to be carbon neutral by 2030!

INNOVATION and PROBLEM SOLVING is at our core - Our pursuit of continuous improvement in everything we do. Our focus is on building diverse teams, stimulating innovation by challenging conventional thinking, encouraging fresh ideas and promoting creative problem-solving

We prioritize internal GROWTH & DEVELOPMENT - ATS offers endless opportunities for professional growth and development – with a tuition reimbursement program, individual development programs and a commitment to promoting from within - there is space for you to grow your career at ATS!

We offer COMPETITIVE Total Rewards - Competitive starting salaries, overtime pay eligibility, paid vacation, Employee Incentive Bonus program, comprehensive health and dental benefits including Lifestyle Spending Account, 5% RRSP matching program and optional Employee Share Purchase Program

A place to BELONG: We celebrate our differences and ensure that all employees have equal opportunities for growth and development. We believe that diversity of thought, background, and experiences is essential for our success and innovation.

ATS is in compliance with the Accessibility for Ontarians with Disability Act (AODA), 2005 and will, upon request, assist those who may require specific accommodations due to a personal disability. We would ask that those who require assistance to notify our offices as soon as possible if accommodation is necessary