Strategic Sourcing Specialist IT

Strategic Sourcing Specialist IT (Chatham)

Are you ready to be part of a dynamic team that is reshaping shared services and how they are delivered for health care and the public sector?

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable.

MMC is actively supporting the creation of a resilient value chain that incorporates environmental social, and economic wellbeing – and fosters the participation of Indigenous businesses. Based in Burlington, ON, MMC operates regional hubs in Toronto, Thunder Bay, Kingston, Chatham, Brantford and London as well as a hub and distribution centre in Oakville.

We are currently recruiting for a full-time Strategic Sourcing Specialist for IT to support our Strategic Sourcing team.

Position Overview

Reporting to the Manager of Strategic Sourcing, the Strategic Sourcing Specialist for IT is responsible for executing MMC’s strategic sourcing work plan, within the policies and procedures and consistent with the requirements for quality, quantity and price for the participating hospitals in the Erie-St. Clair LHIN.

This position also initiates, investigates and implements programs and procedures involving the cost reduction of purchased goods and services, Further, the Strategic Sourcing Specialist for IT develops and implements process improvements to reduce the operating cost and efficiency of MMC. This position is responsible for the workflow and prioritization of the IT portfolio and will be the key contact for the Erie-St. Clair LHIN hospitals and Transform IT for IT related procurements, including hardware and software purchases.

This position should demonstrate an ethical, professional, and accountable manner as a liaison between Members, Suppliers, Internal Stakeholders and Strategic Alliances.

Responsible for upholding and supporting Public Procurement laws and directives. This role is an individual contributor and does not have direct reports.

Key Responsibilities

Sourcing Initiatives:

• Full accountability for strategic sourcing activities including development, award, and management.
• Ensures the efficient acquisition of purchasing any IT requirements for the hospitals.
• Responsible for the preparation and administration of tender documents (RFx) for IT hardware and software in accordance with the Broader Public Sector Procurement Directives and public organizational policies and procedures.
• Develop capital strategy for the procurement of all IT capital for member organizations.
• Develop and execute the contract strategy within the IT portfolio, including GPO, SSO and local contracts.
• Manages the RFx initiative and leads the team(s) through all sourcing activities including RFx development, analysis, negotiations and contract award, specific to IT hardware and software portfolios ensuring the best possible outcome.
• Development and maintenance of strong productive relationships with the internal team, Transform IT, hospital members and suppliers.
• Seeks opportunities for continuous improvement.
• Monitors compliance with contractual terms and conditions and recommends and monitors remedial actions for poor performance or breach of contract.
• Works in collaboration with the IT/IM Intake team at TransForm to identify potential sourcing opportunities and provides guidance and advice related to contractual or procurement related activities.
• Works closely with the Clinical Transformation team by assisting them with the strategic procurement direction related to current and future initiatives.
• Maintains accurate and detailed records, consistent with departmental standard operating procedures.
• Researches and prioritizes sourcing opportunities based on potential savings and/or urgency of business need.
• Collaborates with the Manager of Strategic Sourcing and Director of Supply Chain to develop and implement policies and procedures to achieve leading practice in the area of supplier management.
• Researches and maintains current commodity knowledge for: sources of supply locally, domestically and internationally; economic trends; environmental issues; laws; currency exchanges; technology and areas of standardization and industry development; attends industry trade shows and product demonstrations as required.
• Ensures that all acquisitions are financially authorized and in compliance with the financial signing authority policy and with purchasing policies, procedures and standards by following required departmental and government policies and procedures.
• Ensures that goods have technical approval and comply with the established policy and procedures to prevent potential safety hazards and incompatibility with established standards.
• Acts as a resource to provide expertise, recommendations and risk mitigation strategies to internal and external resources related to the RFx process and contract management activities.
• Responds to inquiries, complaints and contractual discrepancies, outstanding orders and mediates disputes that may arise between parties.
• Reviews product utilization and statistical data and prepares budget impact analysis reports and utilization reports;
• Presents new products and services for evaluation and assists with platform standardization.
• Fosters a culture of service excellence, operational efficiency and teamwork.

Support and contribute to other MMC initiatives and projects as required.

Qualifications and Skills

• Minimum three (3) year business management or IT related discipline degree/diploma or equivalent work experience.
• Experience
• Minimum three (3) years’ IT experience in a sourcing or hospital environment involving contract development and contract negotiations.
• Proven track record within a hospital environment demonstrating savings initiatives, relationship management and process improvement measures.
• Proven team player with ability to multitask
• Excellent verbal and written communication skills required.
• Excellent communication skills with strong analytical abilities and mathematical aptitude.
• Proficiency in using MS Office applications
• Strong customer service and relationship management skills required.
• Strong contract negotiation and vendor management skills
• Project management experience as asset
• Experience in a healthcare environment an asset

Personal Attributes:

• Ability to lead multi-discipline project teams.
• Ability to interact with all levels of internal staff, hospital staff, clinicians, external stakeholders and suppliers.
• Team player, sense of urgency, strong communicator, resourceful, time management, integrity.
• Customer-centric “mindset”. Customer service orientated to ensure an enhanced customer experience.
• Demonstrated proficient communication skills, both written and oral
• Demonstrated organization/time management skills.
• Ability to lead and champion multiple sourcing initiatives concurrently.
• Ability to effectively manage multiple stakeholders at one time (e.g., in a meeting situation), recognizing their position as subject matter experts; demonstrated proactivity and follow-up skills.
• Demonstrated commitment to providing a high level of customer service & continuous improvement.
• Excellent process/project management skills
• Excellent communication and presentation skills combined with analytical abilities.
• Demonstrated experience in supplier relationship management.
• Demonstrates patience, tenacity and resiliency in dealing with situations.

Preferred

• Certified Supply Chain Management Professional (CSCMP) certification completed or in progress.
• Broader Public Sector (BPS) Procurement Directive, Trade Legislation and Ontario Public Service Procurement Directives RFx experience
• Healthcare procurement experience
• Experienced in using Medisolution and VirtuoMIS software an asset.
• Bilingual in English and French

Travel

• Ability to travel to Mohawk Medbuy offices if required.
• Must be able to travel within the Erie St. Clair area on a regular basis.

As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources.

Mohawk Medbuy is a HOOPP employer offering a competitive salary, comprehensive benefits package and flexible remote work policy.

Qualified candidates with a desire to join our innovative team are invited to submit their application.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).