Bilingual Executive Assistant to the CEO - Permanent - 18177

Bilingual Executive Assistant to the CEO - Permanent - 18177

About The Opportunity

LRO Staffing is assisting a valued client in their search for a Bilingual Executive Assistant to the CEO on a permanent basis. Join a dynamic team and play a key role in supporting executive leadership. The role offers a flexible hybrid work arrangement and the chance to gain valuable experience in a fast-paced, high-profile environment.

Duties include but are not limited to:

• Manage the CEO’s complex calendar, prioritize scheduling needs, and coordinate meetings and speaking engagements
• Prepare, proofread, and distribute executive correspondence with accuracy and professionalism
• Act as a liaison between the CEO’s office and internal/external stakeholders
• Maintain confidential records, filing systems, and key contact lists
• Track HR-related approvals and leave management for staff
• Prepare expense reports and oversee administrative tasks as required
• Organize and coordinate logistics for meetings and events
• Provide administrative support for board meetings, including preparing agendas and briefing materials
• Arrange travel logistics for the CEO and senior executives, including flights, accommodations, and itineraries
• Ensure seamless coordination for travel-related details and events
  
  

About You

The successful candidate will have the following:

• Post-secondary education in administration or equivalent experience
• Minimum three years of executive-level administrative experience
• Strong organizational and multitasking skills with high attention to detail
• Excellent communication skills in both English and French (written and verbal)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work efficiently in a fast-paced, high-profile environment
• Professionalism and discretion in handling confidential matters
• Must possess or be able to obtain an enhanced security clearance
  
  

About the Job

• Permanent opportunity starting as soon as possible
• Hybrid work model: Minimum three days per week in-office
• Office located in downtown Ottawa; parking at employee’s own expense
• Full-time hours: 37.5 hours per week during normal business hours
• Salary range: $55,000 - $73,000, along with excellent benefits
• Other requirements: Double vaccination against Covid-19, ability to obtain a security clearance (reliability status), and a criminal check
  
  

How To Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [email protected]. If you are already registered with us, please contact your Senior Recruiter. Please quote job 18177.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.