Office Manager

Benefits:

• Competitive salary
• Dental insurance
• Health insurance
• Wellness resources
  
  
  

Position Title: Office Manager

• Are you highly organized, detail-oriented, and capable of managing both administrative and accounting responsibilities?
• Can you focus on the important tasks and deliver consistent results while balancing all sorts of critical administrative tasks?
• Do you wish to be a part of a growing company that will challenge your skills and help you develop further?
• Do you have strong accounting skills?
  
  
  

Position Overview:

Reporting directly to the Director of Administration, the Office Manager will be responsible for overseeing the day-to-day administrative operations of the office with a strong emphasis on full-cycle accounting. This individual will serve as the organizational hub, ensuring efficient workflow, compliance with internal processes, and high standards of accuracy and professionalism.

Company- About Us:

We are two fast-growing and passionate service companies based in Winnipeg!

Integrity Painting delivers high-quality residential and commercial painting services - including interior and exterior painting, repainting, stucco repair, and more.

Insight Service Solutions Inc. is a leader in exterior building maintenance, offering everything from window and pressure washing to dryer vent cleaning for commercial and residential clients.

Our team takes great pride in the work we do. We operate in a fun, fast-paced, and high-performance culture. Our office team includes 13 dedicated individuals, and during peak season, we grow to over 60 team members working in the field. We’re always looking for awesome people to join us and grow with our companies!

Visit us at insightservicesolutions.ca and integritypainting.ca to learn more about us.

Position Type: Full time – Monday – Friday 8:00am – 4:30pm

What We Offer- Benefits of this role:

• Competitive salary
• In House Health and Wellness Benefits after 3 Months
• Supportive leadership and team environment
• Opportunities for growth as the company expands
• A role where your ideas and contributions truly matter
• Awesome team events
  
  
  

Are you an experienced office manager that is looking:

• To help lead the administration of a growing company
• To be a part of a team that values the detail and thoroughness you bring
• To operate in a company that gets excited about good procedures that help deliver exceptional results
• To be a valued part of an office team in a strong performance culture of passionate people
  
  
  

Description of Duties:

Full Cycle Accounting:

• Perform accounts payable; entry into QBO, processing of invoices and payments
• Managing accounts receivable; overseeing customer collections
• Reconcile bank statements and credit cards
• Prepare and post journal entries
• Accounts receivable; processing payments, eft, bank deposits, collections
• Source deduction payments, GST filing & Payment.
• Maintain accurate financial records in QuickBooks Online
  
  
  

Payroll & Payments:

• Prepare & Process Bi-weekly payrolls for 2 companies (35 employees) (6 employees)
• Entering employee information and payroll data into the system. Calculating payable hours, commissions, bonuses, taxes, and deductions.
• Employee onboarding; Setup of new employees, ROES, T4’s
• Plan and schedule vendor and contractor payments
• Track and report job costs and project-related expenses
• Key holder responsibilities for office and banking.
  
  
  

Administrative:

• Ensure filing systems are maintained and current
• Handle customer inquiries and complaints
• Provide administrative support across departments, including document preparation, scheduling, filing, and other tasks as required
• Application and management of employee clearances and training records
• Onboard new employees and assist with HR-related documentation
• Juggle multiple priorities and step in to help where needed
  
  
  

Skills & Requirements:

• 3+ years in an office manager, bookkeeper, or operations support role
• Proven office management or administrative experience
• Strong attention to detail, with a mind for both numbers and organization
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office, Google Drive: Sheets & Docs
• Knowledge of accounting, data, and administrative management practices and procedures
• Ability to work independently as well as part of a team
• Computer savvy and able to quickly learn new software
• Experience in a service-based business or trades environment is an asset
• Beneficial if you’ve worked in payroll, HR admin, or vendor management
  
  
  

Proficiency in the following computer systems is preferred:

• Quickbooks Online- including payroll processing (Required)
• Google Drive: Including Sheets, Docs, and drive organization (Required)
• Quickbooks time
• Smart Service and/or Aspire
• Trainual
• Dext
• Jobber
  
  
  

Compensation: $55,000.00- $60,000.00 Annual Salary

Application: If this sounds like you, please attach your cover letter and resume and let us know why you think this job is for you and why you’d be a great fit for our team!

Member businesses are independently owned and operated. Your application will go directly to the member business, and all hiring decisions will be made by the management of that business. All inquiries about employment at these businesses should be made directly to the business location, and not to the International Window Cleaning Association.