Office Assistant

At Kotn, we are reimagining how our everyday items are made and purchased, beginning with your wardrobe and setting a new standard for social impact and traceability. Founded in February 2015, Kotn has been featured in over 80 publications, such as New York Times, GQ, Vogue, Elle, and The Wall St. Journal. Kotn was founded in Toronto by three best friends who were fed up with compromising quality, design, sustainability, brand experience, and price.

Title: Office Assistant

Reporting To: Senior Director of Consumer Channels, EA to the CEO

Department: People Operations

What You’ll Be Working On:

Office Operations (50%)

• Take full ownership of the office environment, ensuring it is consistently clean, organized, and operating smoothly for employees, leadership, and visitors
• Maintain common areas, meeting rooms, workstations, and kitchen spaces with daily upkeep and coordinating with building management for maintenance and repairs
• Lead ordering and restocking of office supplies, snacks, and kitchen essentials
• Oversee the organization and maintenance of Kotn’s fabric and trim libraries, ensuring materials are labeled, cataloged, and accessible for the Design and Product teams
• Support organization of product sample archives, ensuring items are properly stored, tracked, and ready for internal use
• Support internal event and meeting logistics, including room set-up, catering coordination, and general in-office experiences

Executive & Administrative Support (30%)

• Provide flexible, day-to-day administrative support to the CEO and Senior Director, adjusting quickly to shifting needs and priorities
• Support with travel bookings, reservations, and occasional personal administrative tasks as required
• Help prepare meeting materials, agendas, and follow-ups when needed
• Act as a trusted, go-to resource for a variety of ad hoc leadership requests from sourcing materials to coordinating with external partners or assisting with confidential projects

Logistics & Internal Coordination (20%)

• Manage the receipt, sorting, and distribution of incoming packages, samples, and material deliveries, ensuring they reach the right teams efficiently
• Support outgoing shipments of product samples, event materials, or other company-related items as needed
• Maintain clear internal tracking and communication systems for the flow of physical materials in and out of the office

What You’ll Bring:

Extreme Organization

You love a tidy, well-run space and take pride in building and maintaining systems

Proactivity & Problem Solving

You see what needs to get done and make it happen; anticipating challenges before they arise and stepping in wherever you’re needed

Communication

You’re clear, timely, and thoughtful in your written and verbal communication, whether with teammates, external vendors, or leadership

Additional Requirements:

• 1+ year of general work experience in an office, administrative, hospitality, retail, or customer service setting preferred
• Comfortable working on-site, 5 days a week
• Available to work occasional early mornings, evenings, or weekends for special meetings, shipments, or events as needed
• Driver’s license is an asset but not required