Logistic Assistant

Logistic Assistant(Job Number: 25004155) Primary Location:ON-Markham Operations Employee Type:Full-Time Description:Job Summary

The Logistics Assistant is responsible for supporting the logistics team in coordinating the deliveries within a set timeframe and ensuring they are made on time. The Logistics Assistant will also be responsible for communicating with various parties both internally and externally regarding deliveries.

Duties and Responsibilities

• Assess the workload of expected packages by communicating with the intake desk and the assembly area.
• Use the computer system to view the expected delivery loads.
• Counsel the intake and assembly areas about workflow, routes, and timing, to optimize the scheduling and routing of deliveries.
• Establish the areas where packages will be placed for delivery preparation.
• Determine whether the planned schedules and routes are appropriate for the current situation.
• Consider availability of the client/customer when the driver’s stops are planned.
• Contact clients, customers, or internal contacts as required to meet delivery or contract requirements.
• Determine the shipment method using drivers, delivery services, or couriers.
• Assign, re-assign, and amend route manifests as required.
• Use courier online services to schedule courier pickups as required.
• Add the appropriate packing slips and manifests to the packages and compile the packages into a location for loading.
• Change the drop points for transfers as required.
• Determine the work loading of the drivers.
• Add drivers to specific routes as required to meet workload.
• Coordinate transfer of packages between driver and routes in case of non-deliverables.
• Facilitate the pickup of pumps and waste as required.
• Participate in Bayshore’s ability for customers to determine order and delivery status.
• Review driver submissions, such as manifests, time sheets, GPS travel records, and delivery reports to check for accuracy and consistency.
• Data enter information into Bayshore computers using various software for order tracking and KPIs (Key Performance Indicators) and customer requirements.
• Participate and contribute to the documentation requirements of ISO.

Qualifications:Qualifications (Education/Experience)

• High school diploma or equivalent, and relevant post-secondary education desirable.
• Previous experience coordinating a high volume of orders is preferred.
• Ability to multi-task in a fast-paced environment ensuring deadlines are met.
• Solid knowledge of Ontario geographical areas is highly preferred.
• Experience working in health care is an asset.
• Forklift experience is a plus.
• Flexibility to work a variety of shifts.

Language Skills

• Ability to read, write, and comprehend documentation relevant to the responsibility.
• Ability to effectively present information in one-on-one and small group situations to employees of the organization.

Mathematical Skills

• Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability

• Ability to apply good judgment to rationalize conflicting demands and tight deadlines.
• Willingness to choose the best option when options are limited.

Other Skills and Abilities

• Experience working in a fast-paced environment with tight deadlines.
• Ability to organize workload for efficient use of time.
• Ability to function independently.
• Ability to direct a small group of immediate reports.
• Excellent telephone skills.
• Familiarity with computers and applications is essential.