Executive Assistant to the Vice-President

If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a Vice-President’s Office, the International Development Research Centre (IDRC) is the place for you!

IDRC is home to people who share a passion for international development research. We look for employees who believe that knowledge and innovation can help solve the world’s most critical challenges. Guided by the values of respect, accountability and intention, IDRC fosters collaboration to create meaningful and inclusive change. Please visit our website to learn more about our work: What We Do

Come join our team and help us build a more sustainable and inclusive world!

Our employment opportunity of the moment: Executive Assistant to the Vice-President, People Experience and Integrity Branch

Location: Ottawa, Canada (Hybrid Mode*)

Step into the opportunity:

As the Executive Assistant to the Vice-President, you will be joining an organization that values and models diversity, inclusion and equity while being responsible for:

• Providing high-level administrative and operational support to the Vice-President and the Office of the Vice-President (OVP).
• Coordinating internal operations by managing schedules, meetings, correspondence, travel, and information systems.
• Supporting the Branch management team in organizing cross-Branch activities, onboarding processes, and leadership meetings.
• Aggregating and synthesizing information from across the Branch to support informed decision-making by the Vice-President.
• Contributing to corporate processes by reviewing policy documentation, ensuring compliance, and liaising with key external stakeholders.

Take a minute to see if your profile fits IDRC:

You Have:

• Bachelor’s degree in a field relevant to the position or an equivalent combination of training and experience.
• Proficiency in both French and English (reading, writing, and speaking).
• A minimum of ten (10) years of relevant, hands-on experience in a similar role, with at least five (5) years in positions supporting senior leaders preferably in the public or not-for-profit sector.
• An in-depth understanding of executive-level administrative operations with hands-on experience in planning, organizing, and coordinating daily activities while paying close attention to details.
• Advanced skills in document preparation and editing, logistics coordination for meetings and travel, information and records management (e.g., SharePoint), and in preparing and reviewing travel and expense reports in compliance with policy.
• Knowledge of and/or interest in the Centre’s mission and work as it relates to International Development.

You Are:

• Aligned with the IDRC’s culture and value statements: At IDRC we are respectful, intentional and accountable.
• Qualified to establish, manage, and monitor relationships with diverse and experienced stakeholders.
• Discreet and trustworthy, able to handle confidential and sensitive information, particularly in relation to staffing and internal decision-making.
• Resourceful and dependable, able to work under pressure, meet deadlines, juggle competing priorities while meticulously paying attention to detail in order to deliver high-quality work.
• A strong communicator, able to prepare agendas, coordinate logistics, and synthesize complex information into summaries and briefings to support decision-making.
• A team player and service-oriented with great initiative and superior judgement.

If this sounds like the right fit, we’d love to hear from you.

Additional Information:

• • Hybrid Mode: The Centre provides a hybrid work environment, and your presence at the office is governed by the teleworking policy. Due to the specific nature of this position, the individual will be required to work 3 days per week in the office.
• As a result of this process, the Centre may establish a pool of pre-qualified candidates for future permanent and term opportunities requiring the same competencies.

Your next chapter begins here. Let’s shape a brighter, more inclusive future together.

Our recruitment team carefully reviews all applications to identify candidates who best align with the role’s criteria. If selected, you will hear from us regarding the next steps in the process. We thank all applicants for their interest and encourage you to stay connected with IDRC for future opportunities.

The International Development Research Centre is committed to creating and fostering a respectful, diverse, equitable and inclusive workplace culture that reflects the people’s lives we impact and the Canadian community we work within, where everyone can truly be themselves. We welcome Indigenous peoples and persons from all races, ethnicities, gender identities and expressions, sexual orientations, as well as persons with physical or mental disabilities to be part of our team. At IDRC, we place human rights and dignity at the center of our work. We have a zero-tolerance approach to inaction against sexual exploitation, abuse and harassment in the delivery of our mandate and during our research-for-development activities.

We strive to ensure barrier-free selection processes. If you are contacted regarding a career opportunity, testing or interview, please advise the People and Corporate Culture Division representative of the accommodation measures that must be taken to enable you to be assessed in a fair and equitable manner.

All IDRC employment offers will be contingent on satisfactory references and self-declaration results. IDRC will request information from references provided by job applicants about any findings related to sexual exploitation, abuse and/or harassment in the context of employment.

By submitting an application, job applicants confirm their understanding of the recruitment process above.

Who can apply? Canadian citizens and permanent residents.