Administrative Assistant - Water & Wastewater

Ready to build your career? We want to hear from you.

As an Administrative Assistant working with Pomerleau, you are a dynamic and detail-oriented individual providing comprehensive support to our Regional Lead, Project Directors and preconstruction/project team(s). This multifaceted role combines traditional administrative responsibilities with active involvement in preconstruction activities and bid management processes. Working with a portfolio of large-scale infrastructure projects, you will support teams from concept to completion with the maintenance of documentation, meeting schedules, and coordination of bid, project, and division resources. Success is in the details and the core of what you do. As Administrative Assistant, you are a catalyst for success by moving things forward, fast and smart. As a key member of our team, we will rethink construction together, from idea to completion. Everywhere. All the time. Period

What You Will Do

• Manage and coordinate complex calendars for Regional Lead and key personnel;
• Schedule meetings, appointments, and travel arrangements;
• Assist directors and preconstruction/project team(s) with administrative support relating to project pursuits and delivery;
• Research and track new construction opportunities, monitor bid boards, industry publications, and client websites;
• Maintain prospect database/opportunity pipeline and assist in qualifying potential projects and clients;
• Coordinate bid submission processes from start to finish;
• Collaborate and keep the lines of communication open when working with team members, trade partners, consultants and clients;
• Take pride in using and maintaining our innovative internal technology systems;
• Assist with project documentation and record keeping;
• Ensure key information is updated and distributed accordingly;
• Prepare project invoices and ensure transmission to our Accounts Payable team;
• Embrace the learning experience and be open to internal career opportunities; and
• Celebrate project success and completion and be a key member of the project wrap-up process.
  
  

This role could be for you if you have

• 3+ years’ administrative experience;
• A Diploma in the field of Office Administration, or a combination of education and industry experience;
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook);
• Strong organizational and time management skills;
• A proven track record of project administrative support and team leadership skills;
• Excellent written and verbal communication skills;
• Keen attention to detail and accuracy in all work; and
• Knowledge of the construction industry and BC market.
  
  

Why You Should Apply

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Read our entire list of benefits HERE !

The expected salary range for this opportunity is $64,000 - $78,000. Please note that salaries may vary depending on the candidate’s experience and geographical location. Listed compensation is exclusive of bonus and in addition to our extensive employee benefits program which is listed above. Availability of certain benefits may vary based on the specific job role.

Who We Are

We are Pomerleau, a national leader in the construction industry, specializing in building, civil and infrastructure, and major projects throughout Canada. For over 60 years, our team has worked hard to not only build amazing communities but also an environment where our employees can learn, develop and most importantly, THRIVE!

Our foundation is built upon our 5 core values that champion innovation, love, authenticity, excellence, and adaptability. We believe that our success hinges on cultivating and fostering a dynamic company culture. At Pomerleau, we are more than just a workplace; we are an energetic organization that thrives on collaboration, professional development, and most importantly, having fun!

Join us on a journey where your ambitions are nurtured, your ideas are valued and your colleagues are genuine friends. Together, we will create an environment that inspires greatness and transforms ordinary days into extraordinary experiences.

At Pomerleau, we are dedicated to developing a respectful and inclusive workplace. We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.

We are committed to adapting and providing special accommodations to anyone with disabilities throughout any stage of the recruitment process. Please contact one of our recruiters directly to discuss how we ensure you are supported throughout the recruitment process.