Intermediate Procurement Officer

Our client is looking for a Procurement Officer with the qualifications listed below:


Job Description:

The Directorate of Land Procurement (DLP) 4 requires one (1) Intermediate Procurement Specialist to provide supply support and management of the Leopard Logistics Access Database for the Leopard Family of Vehicles (FoV). There is a requirement to support and manage a database that provides accurate contracting and financial data. That database provides daily support to the Technical Authority (TA) and the Procurement Authority (PA) for the management of the Leopard 2 Standing Offers and subsequent Call-ups, Repair & Overall (R&O) contracts, and the Technical Investigation Engineering Services (TIES) contracts. The database is a quick reference tool compiling data, utilizing the Defence Resource Management Information System (DRMIS) to track the contract status including all follow-on purchase orders, displaying the items shipped, received, invoiced and paid. The database also provides a real-time status of the location of the components, spare parts and Government Furnished Equipment (GFE) throughout the various Repairable Materiel Accounts (RMA). A resource is required to assist in managing the contract deliverables ensuring materiel accountability and fiscal responsibility.


Primary Responsibilities:

• Provide materiel management support to DASPM by ensuring correct management data is captured and input into Defence Resource Management Information System (DRMIS) for all North Atlantic Treaty Organization (NATO) Stock Numbered (NSN) assigned items, by following the Directorate Materiel Management and Distribution (DMMD) procedures;
• Conduct analysis of supply matters in support of maintenance, repair and overhaul activities as per A-LM-184-001/JS-001;
• Provide reports required to perform stocktaking, as required;
• Perform supply related activities in support of retrofits, configuration audits and validations, waivers and deviations;
• Respond to supply inquiries;
• Provide expert guidance and direction on supply related activities including packaging, marking and labeling issues in accordance with D-02-002-001/SG-001 and D-LM-008-002/SF-001;
• Provide supply specialist support related to steady state in-service support requirement using various DRMIS reports;
• Assist in planning and implementing materiel distribution;
• Conduct analysis of materiel consumption, trends, demand volume and satisfaction rates;
• Provide R&O support to DLP in support of DASPM by raising Procurement Authority Lists (PAL), and action Repairable Materiel Requests (RMR);
• Prepare Stores Removal Requests (SRR) to move designated materiel to specified contractors for repair;
• Prepare dispatch Priority Repair Request (PRR) forms, for designated items, to satisfy specified demands;
• Create RMAs;
• Create and set up Special Instructions (SPIN) for RMAs;
• Update the Selection Notice and Priority Summary (SNAP) report through the DRMIS Business Intelligence (BI) Portal;
• Manage, maintain and update the Leopard Access database;
• Collect, review, analyze and update the Leopard Access database, as required on a daily basis from DND sources of information which include, but are not limited to the following: repair and overhaul contracts, standing offer call-ups, inspection reports and invoices;
• Produce comprehensive reports and databases in various formats in support of logistic analysis and studies;
• Monitor and report on the progress and concerns of deliverables from all R&O contracts and call-ups against Standing Offers (SO);
• Review incoming repair and overhaul contract invoices, standing offer call-up invoices, and provide reports validating the accuracy of the pricing and penalties against the contracted service and delivery lead times;
• Produce cost estimate reports for planning and coordinating procurement activities;
• Provide support in preparing the evaluation plan for procurements related to spare parts, Repair & Overhaul (R&O), and Technical Investigation Engineering Services (TIES);
• Monitor the implementation and operations of contracts against established goals, objectives and milestones;
• Report on the progress of the contracts on an ongoing basis;
• Identify potential problems related to materiel management and propose solutions;
• Ensure management staff is provided with timely and accurate information and status updates;
• Maintain a contract monitoring system within the Leopard Access Database to track deliveries:
• Assist in conducting post procurement reviews and lessons learned; and
• Produce reports and procurement recommendations for internal stakeholders and sign-off authorities.
  
  
  

Must Have:

• Must have 36 months doing the following supply activities:
• Planning and executing materiel distribution utilizing Repairable Materiel Accounts (RMA) via Inbound Logistics; and
• Experience in providing support to Repair & Overhaul (R&O) contracts.
• Must have 36 months doing the following supply activities:
• Planning and coordinating stocktaking schedules; and
• Contract management activities supporting the acquisition and distribution of spare parts.
• Must have 36 months analyzing reports from an SAP-based materiel management system and an SAP-based Business Intelligence (BI) Portal.
• Must have 36 months experience performing the following activities within MS Access 2010 or MS Access 2013
• Develop and support applications to query data;
• Create forms and design reports;
• Build applications with Form, Table, Report and Query wizard;
• Create and integrate macros into applications;
• Implement Advanced Access reporting features; and
• Migrate to a server for multiuser accessibility.
• Must have 36 months experience performing Visual Basic for Applications (VBA) programming within MS Access 2010 or MS Access 2013
• Must have the following 2 certifications
• A Microsoft Access comprehensive introduction course certificate
• A Visual Basic for Applications (VBA) programming course certificate
• Must have 5 years of experience Managing, Maintaining and updating an MS Access Database
• Must have 5 years of experience performing a minimum of 3 of the following management functions:
• Creating Repairable Materiel Accounts (RMAs);
• Stocktaking;
• Managing contract deliverables; and
• Performing Discrepancy Reporting (DR).
• Must have 36 months of experience working with Defense Resource Management Information System (DRMIS) to gather and analyze reports specific to supporting Materiel Management.
  
  

Duration:

12 months


Location:


Onsite