Mechanical Project Coordinator

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Canada’s Best Health + Safety Culture Award and Canada’s Safest Employers Award in the Building and Construction category.

The mission of an Project Coordinator is to work closely with the Project Manager and provide support. The Project Coordinator is responsible for budget entry and costing, submittals, purchase orders, site documentation and O&M manuals. They are also responsible for information such as: RFI, CCNs and shop drawings as the projects progresses and ensuring with follow up that paperwork is delivered or posted to jobsite and foreman.

OVERVIEW OF RESPONSIBILITIES: 

• Provide related administrative support to Project Managers and Project Teams. 
• Aid Project Managers in the organization and distribution of project related documents and drawings from manufacturers, suppliers and subcontractors.
• Data system entries such as set up of purchase orders for subcontractors, suppliers and manufacturers, entry of change orders and distribution of change notices, monthly updates for WIP forecast sheets, updating construction schedule.
• Create, log and track of communications and documents for the project.
• Prepare project start-up binders.
• Document control of all site paperwork.
• Participate in operational meetings such as project delivery meetings, staff meetings, reviews.  
• Attend Site meetings as required to assist project manager with meeting minutes and site meetings. 
• Collection and distribution of safety and insurance documentation to GC/Customer i.e.  WSB Clearance Certificate, Form 1000, Insurance Certificate, etc. 
• Follows up with Subcontractors to ensure all relevant documentation is received in a timely manner.
• Update supplier and subcontractor purchase orders as changes are approved.
• Prepares and distributes monthly billing sheets to PM’s
• Processes invoices in ERP system and distributes to customers.
• Completes Statutory Declarations and ensures the submittal of all required paperwork with invoices
• Sets up and invoices work orders as required
• Prepares Project Close-out documentation including O&M Manuals and As-builts in both hard copy binders and electronic formats.
• Perform other related duties as required.
  
  

QUALIFICATIONS AND EXPERIENCE:

• Post-secondary education in Mechanical Engineering or equivalent combination of education and experience.
• 2-4 years of (mechanical) project coordination experience within construction industry required
• Previous experience working in the construction industry, particularly field work would be a strong asset.
• Demonstrated competency with Microsoft Office including: Outlook, Word, Excel and PowerPoint.
• Experience with project or construction management software is an asset. (Eg: Procore)
• Attention to detail, strong reading as well as writing skills.
• Effective communicator with the ability to develop and sustain productive working relationships with employees, subcontractors and other stakeholders at all levels.
• Sense of urgency and drive to succeed. Must be comfortable working within a deadline driven, fast paced environment.
• Resourceful, problem-solver that is energetic and able to manage multiple priorities.
• Strong team player.
• Ability to work in an office and field environment and maintain excellent working relationships with others.
• Comfort and ability to work on site.
• A vehicle is required as the successful candidate may be required to drive to various job sites.
• Strong organizational skills and attention to detail.
  
  

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experience equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made. We can be reached at [email protected].