Purchasing Lead

Purchasing Lead(Job Number: 25004257) Primary Location:ON-Toronto Administration Employee Type:Full-Time Description:

Description - Internal

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

Person-and family-centered care (PFCC) is an approach to care that recognizes the importance of family in a patient’s life and the importance of their active involvement in planning and making decisions on health care, services and treatment, and health system reform. This approach to care provides respectful, compassionate, culturally safe, and responsive care that meets the needs, values, beliefs, and preferences of the patient, their family, and others identified as significant to their life from diverse backgrounds and settings.

JOB SUMMARY
The Purchasing Lead (TCU) within the Integrated Care Solutions division will report directly to the Purchasing Manager. Bayshore Integrated Care Solutions (ICS) operates multiple transitional care units (TCUs) across Ontario. TCUs are 24/7 facilities that service ALC patients from hospital. These units require the procurement of goods including office supplies, medical supplies, linens, incontinence products, housekeeping supplies, PPE, furniture etc. In addition to the procurement of goods this role is also responsible for procuring any services required including movers, repair technicians, appliance installers etc.

This role will be responsible for the ordering of all TCU required supplies and equipment for daily operation as well as start-up of new facilities. This role will also oversee the maintenance and tracking of equipment, and development of inventory management controls and processes to create efficiencies. The Purchasing Lead will ensure procurement activities are managed in a professional, client-centered, and cost-effective manner, while maintaining compliance with the broader public sector directives through Bayshore ICS Procurement policies.

DUTIES AND RESPONSIBILITIES:

• Action purchase requisitions through the competitive sourcing and purchasing of quality healthcare equipment & supplies that meet the businesses needs.
• Follow-up on orders with vendors to ensure timely delivery – expedite deliveries if needed, communicate substitutions and get sign-off from clinical teams.
• Process returns, item recalls, and replacement orders as needed.
• Update order requisitions and inventory forms with catalogue numbers, pricing & vendor information.
• Recommend and implement strategies for creating efficiencies and cost savings throughout the supply chain.
• Work with clinical teams, purchasing team, and vendors to ensure required inventory levels are maintained through accurate forecasting, vendor managed safety stock, timely ordering, and creating on-hand inventory visibility tracking.
• Work with Clinical Managers on developing and maintaining appropriate ordering, receiving, and auditing practices.
• Implement various inventory management strategies for leveling of inventories, such as determining EOQ, min/max, kanban bin quantities etc.
• Identify opportunities for cost savings and work with vendors to ensure competitive rates and timely product availability.
• Facilitate and maintain strong vendor relationships built on continuous improvement.
• Monitor supplier performance indicators to assess their ability to meet quality, timely delivery, and competitive cost requirements.
• Work with vendors to ensure preventative maintenance of equipment is completed.
• Manage ownership of equipment and supplies purchased by hospital partners through asset tagging and auditing.
• Manage contracted vendors for various short-term needs such as furniture assembly, equipment repairs, installations, moves etc.
• Manage inventory levels in off-site storage to ensure visibility and product circulation.
• Facilitate rental agreements and asset tracking of various medical equipment. Monitor rental vendor KPI’s including timely delivery and pick-ups, and completion of repairs.
• Support with the development and implementation of an ERP system.
• Ability to prioritize and multi-task in a fast-paced working environment.
• Knowledge of infection prevention and control practices.
• Adhere to Bayshore Policies and Procedures.
• Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Participate in committees as needed.
• Participate in ongoing internal and/or external continuing education activities.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
• Participates in proactive Health & Safety activities while performing all duties and is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.

• Complete all other tasks as required.

Qualifications:

Education

• Post-secondary education in a relevant field of study (business, supply chain, purchasing, logistics etc.)
• APICS Certifications an asset (CPIM, CSCP, or CLTD)
• Other relevant purchasing and/or supply chain certifications an asset
• Certification in quality improvement methodologies (i.e. Lean Six Sigma) or working towards certification is considered an asset.

Experience

• Minimum five years of working experience in a purchasing, logistics or supply chain management role.
• Relevant working experience in a healthcare setting is an asset with clinical understanding of healthcare supplies and equipment.
• Understanding of IPAC requirements for healthcare equipment and supply purchasing.
• Expert knowledge of supply chain management activities; category management, strategic sourcing, contract management, order management and supplier relationship management.
• Knowledge of basic quality improvement methodologies.
• Proficient in appropriate purchasing software. Experience with IMS-ERP systems is an asset.

Other Skills and Abilities

• Proficient computer skills with a strong working knowledge of the following programs: MS Word, Excel, PowerPoint, Project, and Visio.
• Demonstrated problem solving and critical thinking abilities.
• Ability to adapt quickly to changes in priorities.
• Strong interpersonal, oral, and written communication skills.
• Ability to manage stakeholders and build strong working relationships.
• The ability to work independently and as part of a team.
• Travel across Canada may be required, and most certainly across Ontario.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.