Civic Agencies Coordinator

Are you a highly organized professional with strong project coordination skills and a passion for good governance and civic engagement? The City of Edmonton is seeking a dedicated Civic Agencies Coordinator to join the Office of the City Clerk.

As a Civic Agencies Coordinator, you play a crucial role in supporting City Council and approximately sixty civic agencies, boards, committees, and commissions (ABCs). You will be instrumental in coordinating recruitment and appointment processes, developing and delivering training programs, and implementing communication strategies that ensure our agencies are diverse, well-informed, and highly effective.

This position requires a strategic thinker and project coordinator who can navigate ambiguous and sensitive situations, provide guidance on policy and legislative frameworks, and navigate complex situations with sound judgment, even in the absence of established policies.

What will you do?:

• Coordinate recruitment campaigns for Civic Agencies, including developing recruitment profiles, advertising strategies, and outreach materials
• Provide guidance and procedural advice to agency members, Board Chairs, City Administration, and Council, ensuring consistency with legislation and policies
• Coordinate standing committee meetings related to civic agency appointments, including preparing council reports and ensuring legislative compliance
• Develop and facilitate training sessions (in-person and virtually) for agency members and City staff, using adult learning principles
• Research and advise on governance best practices, legislation and procedure improvements; contribute to development of bylaws and policies
• Maintain comprehensive procedural documentation including handbooks, templates, and process manuals
• Maintain and update online training and resource materials (i.e. create web-based materials and onboarding guides)
• Implement and coordinate communication plans to enhance public awareness of ABCs and support diversity in application outreach
  
  
  

Qualifications:

• A degree in a related field such as public administration, business administration, human resources, volunteer management, communications, or adult education
• A minimum of five years of progressively responsible and diverse experience in a public sector or complex multi-disciplined organization
  
  
  

Assets:

• Experience in volunteer coordination and recruitment
• Knowledge of adult learning principles, public engagement strategies, and board governance
• Familiarity with municipal or government procedure and legislative processes
  
  
  

Skills required for success:

• Strong project coordinator experience, with the ability to independently manage timelines and deliverables
• Significant experience in working with legislation interpretation, governance, project management, and operational research
• Ability to work under pressure, exercise sound judgement, and perform multiple tasks independently and in teams, in a high-volume, politically sensitive environment
• Experience interpreting legislation policies, procedures, and guidelines and developing practical solutions or recommendations, even in the absence of established policies or procedures
• Excellent organizational, communication, research, and problem solving skills
• Strong writing skills with the ability to prepare reports, presentations and training materials for varied audiences
• Ability to work collaboratively with Council, Administration, agency members, and the public
• Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Applicants may be tested
  
  
  

Conditions of Employment:

• Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
  
  
  

Work Environment:

• Flexible scheduling is required, including evening and weekend work, to accommodate Council's meeting
• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
  
  
  

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected] . Learn more about our benefits https://bit.ly/COEbenefits.

Up to 1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $41.172 - $51.438 (Hourly) $72,537.77 - $90,620.90 Annually

Salary ranges are in the process of being updated in accordance with the recently ratified collective agreement between the City and CSU 52 and will be forthcoming shortly.

Talent Acquisition Consultant: SM / SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.