Administrative assistant

We are seeking a highly motivated and proactive Administrative Assistant to provide comprehensive support to our Executive director. In this role, you will have the opportunity to handle various administrative tasks as well as small projects in a growing organization.

Key responsibilities

• Provide high-level administrative support, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
• Serve as a primary point of contact for internal and external stakeholders, fielding inquiries and directing them appropriately.
• Prepare and edit correspondence, reports, presentations, and other documents with meticulous attention to detail.
• Organize and maintain physical and electronic filing systems, ensuring efficient retrieval of information.
• Handle confidential information with discretion and professionalism.
• Process invoices, expense reports, and other financial documentation accurately and in a timely manner.
• Independently manage and execute small-scale projects from start to finish, demonstrating strong problem-solving skills and accountability.
• Conduct research, compile data, and prepare summaries to support various initiatives.
  
  

Skills and qualifications

• Bachelor's degree required.
• 3 years of administrative experience, preferably in a fast-paced environment.
• Demonstrated ability to take initiative, anticipate needs, and work independently with minimal supervision.
• Proven track record of managing small projects and seeing them through to successful completion.
• Exceptional organizational and time management skills with the ability to prioritize and multitask effectively.
• Superior written and verbal communication skills, with a keen eye for detail and grammar.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong interpersonal skills and the ability to build positive working relationships.
• Discretion and ability to handle sensitive and confidential information with integrity.
• Problem-solving aptitude and a proactive approach to challenges.
  
  

What we offer

• The opportunity to contribute to a unique mission with a major impact
• Comprehensive health benefits
• A minimum of 20 days vacation per year upon start
• A minimum retirement savings employer contribution of 4%
• Generous flexible benefits designed to contribute to your well-being
• A team of passionate experts in their field
• A collaborative and inclusive work environment with offices in the heart of Little Italy, in the trendy Mile-Ex district, close to public transportation
  
  

About LawZero

LawZero is a non-profit organization committed to advancing research and creating technical solutions that enable safe-by-design AI systems. Its scientific direction is based on new research and methods proposed by Professor Yoshua Bengio, the most cited AI researcher in the world. Based in Montreal, LawZero's research aims to build non-agentic AI that could be used to accelerate scientific discovery, to provide oversight for agentic AI systems, and to advance the understanding of AI risks and how to avoid them. LawZero believes that AI should be cultivated as a global public good—developed and used safely towards human flourishing. For more information, visit www.lawzero.org

You belong here

At LawZero, diversity is important to us. We value a work environment that is fair, open and respectful of differences. We welcome applications from highly qualified individuals interested in working towards our mission in a respectful, inclusive and collaborative setting.

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