Service Project Administrator

At Trane TechnologiesTM and through our businesses including Trane and Thermo King, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

Job Summary

Trane has a new exciting opportunity to join our organization as a Service Project Administrator II in our Markham, ON Contracting group.

As a Service Project Administrator II, under minimal supervision, this position works closely with multiple service team members including Service Technicians and Service Account Managers, and is responsible for contract documentation, procurement, job costing, customer invoicing and administrative closeout of each contract.

What’s In It For You

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient environments, it’s our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.

Thrive At Work And At Home

• Benefits kick in on DAY ONE for you and your family, including Extended Health Care (EHC) that includes fertility coverage, Company-funded Health Care Spending Account (HCSA), and holistic wellness programs – WE DARE TO CARE!
• Defined Contribution Pension Plan with a 2% Basic Company contribution and up to a 3% Company match on your contributions = up to a 5% Company contribution.
• Paid Time off, including volunteer time off to support your volunteer efforts in your community.
• Educational and training opportunities through company programs along with tuition assistance
• Learn more about our benefits here!
  
  

Where Is The Work

This position has been designated as a Hybrid work schedule with work performed onsite 3 days each week.

Responsibilities Include The Following And Other Duties As Assigned

• Responsible for general administrative functions, including processing service claims, purchase orders, and initiating invoicing.
• Coordinate with various team members for accurate and timely recording of job costs utilizing daily reports.
• Administer service contracts throughout their entire life cycle to ensure contract compliance.
• Coordinate with service account managers, contract management/legal, and financial services to ensure seamless contract execution and administration.
• Coordinate monthly contract management meetings to ensure accurate and timely renewals and billing.
• Maintain accurate and up-to-date records of all contracts, amendments, and related documentation.
• Communicate effectively with other team members.
  
  

Qualifications

• Comprehensive understanding of construction project administration and ability to read and comprehend construction schedules.
• High School Diploma or GED and up to five (5) years of related experience and/or training; or equivalent combination of education and experience.
• Add/delete/customize as needed) Bilingual written and spoken English and French preferred/required.
• Must have strong administrative skills, with exceptional organizational skills and high attention to detail.
• Excellent communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, learning, rational thinking, and exercising good judgment.
• Proven experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.
• Flexibility to work overtime/ weekends, as required.
• Highly competent with Microsoft Office suite: Outlook, Excel, Word, and Teams, in addition to strong computer application and document management skills. Construction management software experience helpful.
  
  

Equal Employment Opportunity

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

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