Administrative/Payroll clerk

Position Summary

We are seeking a highly organized and versatile Administrative Assistant to provide support across various departments, including Human Resources, Accounting, and Grants. This role requires someone with a proactive attitude, excellent communication skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented and adaptable, offering support in daily administrative tasks, assisting with HR processes, managing attendance records, aiding in hiring efforts, and contributing to grants management.

Role Overview

• Human Resources Support:
• Assist with recruitment efforts by posting job openings, reviewing resumes, scheduling interviews, and communicating with candidates.
• Help with onboarding new employees, including preparing documentation and coordinating orientation.
• Maintain employee records and ensure they are updated in HR systems.
• Assist with employee benefits administration and other HR-related tasks as needed.
• Payroll Support:
• Open employee files on Sage
• Calculate hours of work
• Process payroll for some companies
• Check Attendance
• Office Support:
• Manage general office tasks, including scheduling meetings, organizing files, and maintaining office supplies.
• Answer phone calls, respond to emails, and handle correspondence in a professional manner.
• Provide administrative support to senior management as required.
• Accounting Support:
• Assist with basic accounting tasks, such as data entry, invoicing, and processing payments.
• Help with reconciling financial records and preparing reports for the finance team.
• Assist with managing petty cash and expense reimbursements
• Create invoices
• Purchasing/Inventory Support:
• Setting up and tagging the equipment when it came into the building.
• Keep inventory up to date
• Create PO's
• Attendance Management:
• Track and manage employee attendance, ensuring accurate records for payroll and compliance purposes.
• Assist with leave requests, sick days, and other attendance-related documentation.
• Grants Support:
• Help with the preparation and submission of grant proposals and applications.
• Track the progress of ongoing grants and ensure deadlines are met.
• Maintain organized records of grant documentation and assist with reporting and compliance requirements.
  

Qualifications

• Proven experience in an administrative or support role, with exposure to human resources, accounting, or grants management preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software tools.
• Excellent written and verbal communication skills.
• High attention to detail, with the ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team in a fast-paced environment.