Project Assistant- Admin (Entry-level)

Are you driven and ready to grow your career? Join NorLand and unlock exciting opportunities as a Project Assistant- Admin (Entry-Level) !

NorLand Limited consists of multiple specialized businesses working together as one team towards common goals. We have the unique ability to deliver complex, multi-faceted public and private sector projects within a single contract. Our businesses have been making Anything. Possible. for over 70 years!

Duties & Responsibilities:

• Collect data and generate progress and project billings based on details provided by Project Managers
• Produce T&M invoices and post progress draws in ERP, secure executed statutory declarations, WCB clearance letters, verify billable labour and materials costs for all invoices
• Communicate with Project Managers to verify invoicing information such as job, equipment, materials, hours of work and follow-up on spectrum approval status as necessary
• Follow up on payment approval status or other required documentation and perform collection activities with customers
• Set up projects & contract in InforLN (Jobs, CLIN’s) • Maintain project and customer master information for any changes (Project Status, Substantial Completion, etc.)
• Assist Project Managers with updating quantities and change order information in ERP Reclass project activities as needed by Project Managers
• Create purchase requisitions and perform receiving on purchase orders from operations
• Support SPO processing from subcontractors
• Match purchase order to invoices and liaise with Project Managers on variances
• Prepare new customer set up forms for Corporate Finance
• Prepare and submit customer statements as needed
• Assist with customer application process and credit card payments
• Provide ad hoc reporting as required
• Assist with month-end activities
• Perform administrative duties such as data entry, filing and record management, photocopying, mailings, or letters
• Other administrative duties as assigned by the Business Unit Controller

Qualifications & Skills:

• A recently completed diploma or degree in any field is preferred
• Comfortable with repetitive tasks, with a focus on accuracy and attention to detail
• Strong organizational and time-management skills
• Ability to work both independently and as part of a team
• Basic proficiency in MS Office (Word, Excel, Outlook)

Compensation:

The role is a permanent, full-time position with a typical salary range of $41,000-$50,000 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, and experience. NorLand offers a comprehensive total rewards package that includes a competitive base salary, extended health and dental plans with premiums full paid by the company, as well as paid time off and RRSP matching. We are committed to your professional development with ample opportunities for growth, skill enhancement, and career advancement.

Here’s why you will want to be part of our team:

We are a value-driven organization. Our values define how we work together, and how we partner with our clients. We invite you to learn more about our values here .

We are All Leaders

We Do What We Say

We are Open and Transparent

We Win Together

E njoy a competitive total rewards package that includes not only a base salary but also comprehensive benefits, and other perks.

Be part of a supportive and collaborative team culture where ideas are valued, and teamwork is encouraged, fostering an environment of mutual respect and shared success.

About Us:

NorLand Limited consists of specialized businesses working together as one team towards common goals. Our businesses have made Anything. Possible. for over 70 years! We are a trusted leader in integrated construction — connecting and enriching communities through our innovative approach. Our mission is to build lasting partnerships through unparalleled execution and leveraging our self-perform expertise. We offer a dynamic and supportive environment where your skills will thrive, and your contributions will make a real difference in our community-focused projects.

Ready to make a difference? Join us as we shape the future of construction with integrity, excellence, and a commitment to making a meaningful impact! You can visit our website to learn more about us.

We are committed to fostering an inclusive workplace that values diversity and promotes equity. We encourage applications from all qualified individuals, including those from underrepresented groups.

Thank you for your interest in joining our team. Due to the high volume of applications received, only shortlisted candidates will be contacted.