Operations Administrative Assistant

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers

Please Note: This is a temporary position ending on or before August 15, 2026, with the possibility of extension.

NAIT’s Office of Student Conduct and Accountability (OSCA) seeks a relational, adaptable, and detail-oriented Operations Administrative Assistant to ensure smooth coordination of our Academic Integrity Team. As one of Western Canada’s premier polytechnic business schools, NAIT equips graduates to be leaders in creating economic, social, and environmental value. We offer a range of credentials from certificates, diplomas and post-diploma certificates to baccalaureate degrees that are fully recognized by professional industry bodies and post-secondary partners alike. Fostering a proactive culture of academic integrity is an integral part of NAIT’s commitment to academic excellence.

Reporting to the Manager of the Office of Student Conduct and Accountability the Operations Administrative Assistant position is instrumental in supporting the coordination of the work of Academic Integrity and Academic Misconduct.

Key Responsibilities:

Meeting Coordination

• Coordinates department/program/business unit meetings for the Manager and Academic Integrity Supervisor.

• Coordinates meetings concerning OSCA matters and Academic Integrity concerns.

• Prepares agendas, itineraries, meeting notices and related materials using own judgment and initiative; ensures deadlines are met and agenda items brought forward.

• Records minutes and processes meeting minutes as required/identified.

Record Keeping & Case Management

• Maintains and enhances a record management system and filing of materials for department, program, or business unit which may include:

• • Records of Academic Misconduct investigations, decisions, and outcomes.
  • Preparing case document packages for Academic Integrity, Associate Dean, or Dean review.
  • Records, tracks, and follows-up on action items and recommendations arising from Academic Misconduct.

Communications and Student Support

• Coordinates the operational administrative activities OSCA functions within their portfolio, which may include:
• • Assessing and assigning workload to the Academic Integrity Support roles.
  • Providing all necessary cross functional administrative support.
  • Provides continual communication in support of student success by notifying students of decisions, answering questions concerning academic integrity, the academic integrity course, academic misconduct processes, grade reappraisal processes, etc.

• Provides clear written communication through memos, minutes, letters, forms, and schedules.

Continuous Improvement and Special Projects

• Creates and promotes a culture of excellence, cooperation, consultation, and respect both within and beyond the program(s).

• Collaborates with the broader Office of Student Conduct and Accountability team to identify and engage in continuous improvement initiatives for administrative opportunities to enhance all facets of the team’s workflow and the student’s experience.

• Coordinating strategic administrative initiatives/processes which may include: special projects, and Academic Integrity awareness training campaigns.

Other duties as assigned.

Skills & Abilities:

• Exceptional analytical and organizational skills with outstanding attention to detail.

• Strong written and verbal communication; able to exercise tact and discretion.

• Intercultural competence and the ability to work both independently and collaboratively.

• Knowledge of Administrative Decision Making, Procedural Fairness, and Natural Justice.

• Prior experience with academic integrity procedures and supports, and/or supporting Faculty governance structures is preferred.

• Knowledge of MS Office suite is essential; strength in the use of Excel is required.

• Expert level knowledge of computerized applications systems, (i.e. PeopleSoft, Service Now) is desired.

Qualifications:

• 3-5 years of progressively responsible office experience.

• Experience in post-secondary or higher education.

• Grade 12 or equivalent, a diploma is preferred.

• Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification – Administrative Support V).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [email protected].

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