Operations Administrator

Step into a vital role that keeps our production and engineering operations running smoothly! We’re looking for a highly organized and driven Operations Administrator to join our team. This role is focused on supporting our engineering and production departments with document control, schedule updates, hour tracking, and technical coordination. If you enjoy working with technical teams, thrive in fast-paced environments, and have a keen eye for detail, this position is for you. The role is on-site at our manufacturing facility in Penticton, BC .

Who We Are

WE ARE GROWING...FAST!!
Kinetic Custom Trailers is a fast-paced custom manufacturer based in Penticton, BC. We specialize in custom trailers for the oil and gas, construction, and energy sectors—and anything else that requires structural steel. If it’s made of metal, we can build it. At Kinetic, we value teamwork, flexibility, and innovation to deliver exceptional quality and service. Join us as we expand and solidify our operations, contributing to a culture where everyone is key to our collective success.

Who You Are

You are a proactive and detail-obsessed administrative professional who thrives in an engineering and manufacturing environment. You are capable of managing multiple tasks under deadline, following up without reminders, and anticipating the needs of the teams you support. You communicate clearly, prioritize effectively, and bring structure and organization to technical operations. Your ability to maintain accuracy and confidentiality will be key to your success.

Responsibilities

• Print and distribute engineering drawings, work orders, and quality documents

• Maintain and update the production schedule using Smartsheet

• Track and enter hours for production and project tracking using Excel and ERP system

• Coordinate document control and change notices for production and engineering workflows

• Assist with work order status updates and project follow-through

• Support the purchasing team with overflow buying related to production needs

• Help reconcile job costing data in coordination with accounting

• Maintain organized digital and physical records for production and technical documents

• Provide occasional reception back-up and general admin support as needed

• Ensure clear communication and follow-up between engineering and production teams

Requirements

• Minimum 2 years of related experience in a construction, trades, manufacturing, or technical environment

• College-level education or equivalent work experience in operational support or office administration

• Intermediate proficiency in Microsoft Office (especially Excel); ability to learn new systems quickly

• Strong time-management skills with the ability to handle multiple priorities under pressure

• Exceptional attention to detail and accuracy

• Excellent written and verbal communication skills

• Proven ability to work independently and collaboratively with technical teams

• Maintains confidentiality and professionalism at all times

• Positive attitude and excellent attendance record

You Are Also:

• Highly organized – you’re always a few steps ahead and keep information flowing smoothly

• Proactive – you follow up on tasks and ensure completion without being prompted

• Solution-oriented – you simplify complex tasks and manage challenges with a clear head

• Growth-minded – you take initiative to learn and improve continuously

• Resilient and reliable – you’re steady under pressure and maintain a positive outlook

What a Career at Kinetic Offers You

• Competitive wages with room for advancement

• Excellent benefits, including extended health care, dental, and vision

• A close-knit, dynamic team environment where your role makes a daily impact

• Mentorship and cross-functional learning opportunities within engineering and production

• A front-row seat in a rapidly growing company building innovative custom solutions

Compensation and Work Schedule

• Salary: $50,000–$70,000 annually, dependent upon qualifications and experience.

• Hours: Full-time, 40 hours per week, Monday to Friday.

• Schedule: 8:00 AM – 4:30 PM.

To Apply: Please submit your resume through our website at Kinetic – Careers. We appreciate all applications, but only shortlisted candidates will be contacted.