Recruitment Assistant

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers

Please Note: This is a temporary position ending on or before March 27, 2026, with the possibility of extension.

Are you an energetic individual who loves multi-tasking and keeping everything and everyone highly organized!? If so, you may be a great fit to be the Recruitment Assistant on our recruitment team. We are seeking a high-detailed, customer service focused individual, who can work in a very fast paced environment, to support our team in all administrative aspects of the recruitment lifecycle at NAIT.

Key Responsibilities:

• Posting competitions in Startdate (ATS) and on external websites

• Scheduling candidate interviews and sending calendar invites to candidates and interview panel members

• Coordinating reference checks on short-listed candidates

• Monitoring and triaging general recruitment and HR e-mail and voicemail accounts

• Answering general recruitment inquiries from applicants, candidates and hiring managers

• Closing competition files

• Sending regret e-mails to unsuccessful candidates

• Supplying hiring managers with lists of qualified candidates

• Sending out any interview assessments/tests required for interviews

• Providing support as main contact and SME for Startdate

• Track the collection and storage of relevant competition records for providing recruitment statistics

• Ensuring proper filing of all documents (in Sharepoint and Laserfiche)

• Working collaboratively with the team to implement measures identified in our Recruitment Enhancement Project

• Other responsibilities and project work as required

Skills & Abilities:

• Must be a self-starter with highly demonstrated initiative

• This individual must be extremely organized and enjoy working in a very fast paced environment

• The successful candidate will have an extreme focus on providing excellent customer service

• Although the recruitment assistant works very collaboratively with other HR team members, they must also be able to work independently, display good initiative, and have excellent time management skills

• Must be administratively savvy and adept with organization

• Exceptional interpersonal skills are essential to success in this role
  

Qualifications:

• Related post-secondary certificate or diploma

• Minimum of 2 years’ administrative experience

• Proficiency with Microsoft 365

• Demonstrated experience in the use of StartDate (ATS) and Peoplesoft

• Experience with LinkedIn would be an asset

• Preference may be given to candidates with knowledge of NAIT programs, policies, and procedures

• An equivalent combination of education and experience may be considered

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration: $52,829.40 - $69,987.06 annually, plus a comprehensive benefits package.

Please submit a resume and cover letter to be considered for this opportunity.

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [email protected].

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