Administrative Assistant

BUILD YOUR CAREER AT FCC CANADA

FCC Group is an international leader in engineering and infrastructure, headquartered in Spain. With over a century of history, FCC’s core businesses include construction, environmental services, end-to-end water management, and the development of concessions for large infrastructure. In Canada, FCC is proud to be involved in multiple projects in Ontario and British Columbia to improve public transportation infrastructure.

FCC Canada, part of the Construction Division of FCC Group, has been present in Canada since 1997. We have been involved in innovative subway infrastructure work, such as the Highway 407 stations and Northern Tunnels for the Toronto York Spadina Subway Line Expansion, as well as the construction, operation, and maintenance of the Fredericton Moncton Highway. FCC Canada excels in civil works such as roads, railways, maritime construction, tunnels, bridges, and subway projects.

Position Summary

FCC Canada is looking for an Administrative Assistant, will be responsible for providing clerical, office admin and filing support to the FCC Canada Corporate Office. This position reports to the Administrative and Finance Director and is based in Vancouver, BC.

The Administrative Assistant Key Responsibilities Are

• Coordinates daily administrative operations by prioritising workload.
• Receives and responds to client and staff phone calls and correspondence, including initial data collection, and refers for appropriate action.
• Manages and schedules hotel reservations; plans meetings and business travel; and reports
• Assist with a variety of clerical and administrative tasks.
• Writes correspondence. Requests for mail distribution and courier services.
• Handle general clerical tasks such as filing, scanning, and processing project-specific forms.
• Establish and maintain customer-centric relationships with all stakeholders.
  
  

Education And Qualifications

• Communication - excellent ability to communicate information and clarify requirements both orally and in writing clearly and effectively.
• The ability to act with discretion when dealing with confidential information.
• The ability to work with a sense of urgency by demonstrating the ability to shift priorities to achieve objectives.
• You must be enrolled in, or have recently completed, an administrative diploma or related degree program.
• Advanced knowledge of the Microsoft Office suite (Word, Excel, and PowerPoint).
• Proven organizational skills to meet multiple deadlines and manage multiple tasks in a high-pressure work environment.
• Accuracy and attention to detail, as well as a strong work ethic.
  
  

Job Requirements

• Demonstrated computer software proficiency with Microsoft Office; advanced Excel skills would be a strong asset
• Document and ensure continuous process improvements are applied within area of responsibility
• 2 years of clerical experience is considered an asset.
  
  

Work Environment

FCC Canada Ltd . is committed to cultivating a diverse and inclusive culture which promotes gender equity and the recruitment of all under-represented groups in all levels of its workforce.

Please note that salaries may vary depending on the candidate’s experience and geographical location. Listed compensation is exclusive of bonus and in addition to our extensive employee benefits program. Availability of certain benefits may vary based on the specific job role. This position is in Vancouver, BC.

This position is located in Vancouver.