A/P Clerk B

Under the direction of the Accounts Payable Coordinator, the Accounts Payable Clerk scrutinizes and performs data entry for a variety of source documents such as Request for Payments, Invoices, Journal Entries, and Vendor Requests and prepares documents such as the Stop/Copy/Cancel form as required. These impact all aspects of the procurement process such as the Master Vendor File, Purchasing, Accounts Payable, General Ledger, Projects/Work Orders, Financial Feeder System and Commitment Control.

As the A/P Clerk B, you will:

• Scrutinize all incoming documents for Accounts Payable, General Ledger and Vendor Master.
• Enter data into PeopleSoft Financials, alphabetic and numeric information from a variety of documents including: Invoices, Request for Payments, Journal Entries, and Vendor Requests. Identifies and resolves all discrepancies.
• Communicate with users by responding to telephone, email, and in person inquiries from the general public, vendors and City departments.
• Process all files that are routed through the Financial Feeder System.
• Maintain all filing/archival systems related to Accounts Payable, General Ledger and Vendor Master documents.
• Process all work order requests and corresponding budget entries.
• Maintain HR account codes.
• Process all requests for cheque cancellations.

Your education and qualifications include:

• High School graduation with additional relevant business courses or equivalent combination of education and experience.

• Previous experience working with Accounts Payable and General Ledger required.

• Working knowledge of accounting procedures and principles.

• Demonstrated aptitude with figures including a high degree of accuracy and attention to detail.

• Proficiency (Advanced) with programs such as Microsoft Word, Excel, Outlook and Adobe Acrobat.

• Ability to type 40 words per minute, and perform accurate data entry.

• Ability to organize work, set priorities, meet deadlines and identify and resolve problems.

• Ability to exercise sound judgment and work under minimum supervision.

• Ability to maintain effective working relationships and to communicate effectively with the general public, vendors and co-workers.

• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.

Conditions of employment:

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the applicant(s) or successful candidate(s), at their expense.