Office Administrator

We are seeking an experienced Engineering Services Clerk (6 month contract) to provide administrative support to multiple engineering teams, including Equipment, Civil, and Mechanical/PE groups. This role is part of a high-performing division supporting large-scale infrastructure projects and involves a blend of scheduling, documentation, and coordination tasks.

Key Responsibilities:

• Provide admin support to 3 Equipment teams, 2 Civil teams, and the Mechanical/PE team
• Schedule meetings, coordinate calendars, and prepare meeting agendas and minutes
• Support expense claims and assist with financial/admin documentation
• Maintain organized records using document management systems
• Provide backup coverage for other administrative staff
• Ensure confidentiality and professionalism in all communication

Qualifications:

• 3+ years of administrative experience in a professional office environment
• Strong communication skills and advanced English (written and verbal)
• Proficient with MS Office (Outlook, Word, Excel, PowerPoint)
• High school diploma or equivalent
• Experience with SAP is an asset

This is a hybrid position based in Edmonds, with in-office presence 2 days per week (subject to change). You’ll be supporting a dynamic engineering team and contributing to the success of critical infrastructure initiatives.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com