Payroll Administrator

Description

Payroll Administrator  FirstService Residential is owned by FirstService Corporation, a proudly Canadian company and one of Canada’s great business success stories. FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.   Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.   Experience exceptional service with a fulfilling career in property management with FirstService Residential.  Why choose Us  We have a comprehensive benefits program inclusive of a Health Spending Account, Workperks, and more! Most importantly, we are committed to empowering, developing and supporting all our associates.  The Payroll & Health and Safety Administrator is responsible for administrative work, supporting the entire Human Resources team, with a strong focus on payroll and health and safety related tasks.   The Human Resources team works to actively support approximately 1000 hourly and salaried associates while ensuring high quality customer service in a fast paced, deadline driven environment. This is an ideal role for someone looking for a new challenge, professional growth, and an opportunity to work within a dynamic team, in an environment like no other.   Duties & Responsibilities 

• Process end-to-end payroll accurately and on schedule
• Respond to employee inquiries regarding HRIS (My ADP) and payroll system (ADP WFN) access and usage
• Provide administrative support across HR functions, including drafting communications, distributing letters, managing reports and spreadsheets, filing, and maintaining data within HRIS
• Monitor and address payroll and HR-related inquiries from an employee base of approximately 1,000 associates
• Ensure payroll records and HRIS accurately reflect employee information, including new hires, contractual changes, welcome communications, changes in personal details, vacation and leave tracking, and other updates
• Participate in weekly new hire orientation sessions to assist with onboarding
• Upload and transition personnel files and documents into the ADP system
• Collaborate with payroll team members to implement process improvements and support ongoing tasks or projects
• Maintain and track security license expiry dates to ensure compliance
• Prepare and deliver payroll and HR-related reports to the finance team and relevant departments

  Education & Experience 

• University degree in Business admin or HR designation preferred. 
• 2+ years of work experience administration or payroll in a fast-paced environment is preferred.  
• Experience working with payroll or ADP WFN platforms is an asset. 
• Work well in a fast-paced, strategic, and results-oriented department. 
• Exceptional attention to detail and dedicated follow-ups. 
• Excellent verbal and written communication skills. 
• Proficient in Microsoft Office Programs & Office 365. 
• Must be self-motivated and have the ability to work in a rapidly changing very fast paced ambiguous environment, 
• The ability to meet tight deadlines while producing quality and consistent work. 

  Disclaimer  The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.   FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.   FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process. INDHON