Project Control Officer 9439-1711

Foilcon


Date: 23 hours ago
City: Toronto, ON
Contract type: Contractor
HM Note: This hybrid contract role is three (3) days in office. Candidates resume must include first and last name.

Description

Responsibilities:

  • Provide assistance to project managers and project team, in coordinating, planning, communicating, and executing the delivery of core project components.
  • Manage project/work plans, tracking and analytics for the program/project execution.
  • Responsible for creation and/or maintenance of management dashboards and executive summaries.
  • Support the coordination of high-profile projects to ensure deliverables meet business needs on time and within budget.
  • Assist in tracking project scope, timelines, and costs using OPS project management tools and frameworks.
  • Communicate with ministry staff and external partners to support relationship management.
  • Help gather and document project requirements and maintain detailed project schedules.
  • Coordinate with team members to clarify roles, responsibilities, and expectations.
  • Support conflict resolution and ensure knowledge sharing among team members.
  • Assist in preparing and monitoring project budgets, including estimates and reconciliations.
  • Use project management tools to record and report project data accurately.
  • Participate in team meetings and contribute to project planning and updates.
  • Maintain and update the Integrated Project Plan (IPP) based on changes and feedback.
  • Monitor project progress and timelines, and report on delays or risks/issues.
  • Prepare regular status updates and progress reports for stakeholders.
  • Track and log project issues, and support issue resolution processes.
  • Help identify risks early and assist in developing mitigation strategies.
  • Review and document change requests and update project plans accordingly.
  • Support the development of business transformation and adoption plans.
  • Create and maintain knowledge transfer documentation.
  • Participate in steering committees and stakeholder meetings as needed.
  • Assist in preparing reports and presentations for senior executives.
  • Support change management efforts throughout all project phases.
  • Promote adherence to OPS I&IT standards and best practices.
  • Follow OPS Unified I&IT Project Methodology and eHealth Ontario gating processes.
  • Demonstrate strong teamwork and reliability in meeting deadlines.

Skills

Experience and Skill Set Requirements

Public Sector Experience: 5%

  • Experience working with federal/provincial/broader public-sector healthcare providers
  • Knowledge of the provincial immunization system and Public Sector large complex IT Health related projects or equivalent
  • Experience with integration of Clinical IT Systems such as Client and Provider Registries
  • Knowledge of Public Sector Enterprise Architecture artifacts (or similar), processes and practices, and ability to produce technical documentation that comply with industry standard practices
  • Knowledge of adopting and adhering to Public Sector Unified I&IT Project Methodology, Public Sector Enterprise Architecture and Public Sector Gating process, and Public Sector Standard Systems Development Methodologies.

Project Management Skills: 45%

Project Management Tools & Methodologies

  • Proficient in project management software (e.g., MS Project, Planview).
  • Solid understanding of project management principles, including scope, risk, cost, quality, and stakeholder roles.

Project Planning & Execution

  • Skilled in defining project scope and translating business needs into technical solutions.
  • Experienced in assisting in the creation and maintaining detailed project plans, schedules, and resource allocations.
  • Assists overseeing the full project lifecycleâfrom design and development to testing, deployment, and monitoring.

Team Leadership & Collaboration

  • Assists leads cross-functional teams including analysts, designers, developers, and testers.
  • Assists coordination with stakeholders, working groups, and forums to ensure alignment and engagement.
  • Helps building strong relationships by understanding business needs and fostering collaboration.

Risk & Issue Management

  • Identifies, prioritizes, and communicates project risks and issues to senior leadership.
  • Assists developing and implementing mitigation strategies to keep projects on track.
  • Resolves conflicts related to resources, timelines, and deliverables.

Change & Process Management

  • Applies business process re-engineering to improve service delivery.
  • Manages change effectively, addressing resistance and promoting adoption.
  • Supports training and communication efforts for system implementations.

Reporting & Documentation

  • Prepares comprehensive project documentation, reports, and presentations.
  • Provides regular updates to stakeholders and senior management.
  • Maintains dashboards and reporting tools to track progress and performance.

Technical Experience / Knowledge Areas: 20%

  • Experience with Agile project management and development practices (Scrum Master certified preferred); managing the backlog, sprint planning, velocity tracking, Agile testing, retrospects, etc.
  • Knowledge and understanding of Information Management principles, concepts, policies and practices
  • Experience with integrated change control process
  • Experience with project management software such as MS Project, Planview, Jira, or Microsoft DevOps Azure

General skills: 30%

  • Exceptional analytical, problem solving and decision-making skills.
  • Demonstrated strong interpersonal, verbal, and written communication, and presentation skills.
  • Proven troubleshooting and critical thinking experience.
  • Demonstrated ability to apply strong listening skills to facilitate issue resolution.
  • Effective consulting skills to engage with all stakeholders with proven track record for building strong working relationships.
  • Strong interpersonal, facilitation and negotiation skills with ability to build rapport with stakeholders and drive negotiations to a successful outcome.
  • Excellent customer service skills, including tact and diplomacy to ensure client needs are managed effectively.
  • A motivated, flexible, detail-oriented and creative team player with perseverance, excellent organization and multi-tasking abilities, and a proven track record for meeting strict deadlines.

Must Haves

  • Experience with Agile project management and development practices, managing the backlog, sprint planning, velocity tracking, Agile testing, retrospect, etc.
  • Experience with project management software such as MS Project, Planview, Jira, or Microsoft DevOps Azure
  • Experience working with federal/provincial/broader public-sector healthcare providers.
  • Experienced in assisting in the creation and maintaining detailed project plans, schedules, and resource allocations.
  • Provides regular updates to stakeholders and senior management.

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