Accounts Payable/Utilities Account Coordinator, Connelly...

Job purpose
The Accounts Payable / Utilities Account Coordinator is responsible for accurately tracking, processing, and managing incoming invoices to ensure timely payments and proper coordination of all property utility accounts. This position plays a key role in maintaining strong vendor relationships and will work closely with condominium property managers to ensure all accounts are up-to-date and accurate.

• Review invoices for proper approvals and accuracy of property allocation
• Verify appropriate expense coding and budget availability
• Prevent duplicate invoice entries or payments
• Liaise with vendors to reverse or waive late payment fees when applicable
• Communicate with vendors regarding outstanding balances and payment updates
• Collaborate with property managers to resolve invoice discrepancies or inquiries
• Ensure accurate and timely data entry of invoices into the accounting system, paying close attention to vendor codes, expense categories, invoice details, and posting dates
• Monitor fund availability for payments; notify property managers if shortfalls exist
• Process cheque runs and ensures timely payments to avoid penalties or late fees
• Set up EFT payments and ensure accurate cheque amounts, dates, and postings
• Coordinate cheque distribution with reception staff
• Maintain organized and complete records of invoices and payment documentation
• Update and maintain the vendor master file; ensure new vendors are properly vetted and approved
• Handle stop payment requests and void cheques as per company procedures
• Escalate accounting-related issues to the property accountants as needed
• Monitor and respond to all accounts payable email inboxes in a timely and professional manner
• Calculate and process monthly Connelly chargebacks, ensuring accuracy and compliance with management agreements
• Assist with accounting administrative duties such as filing, document organization, and maintaining vendor records
• Support Connelly staff members with day-to-day clerical tasks as needed

• Track and manage all utility invoices across properties
• Set up and maintain Pre-Authorized Debit (PAD) payments for utilities
• Download, log, and organize utility bills
• Ensure new buildings or utility accounts are correctly set up or transferred under Connelly management
• Build and maintain strong working relationships with utility providers
• Manage and update the utility password spreadsheet as needed
• Perform other duties and special projects as assigned

• Minimum of 2 years of hands-on experience in Accounts Payable (required), or an equivalent combination of education and relevant experience
• Experience with property management software especially Yardi Voyager will be an asset
• Strong verbal and written communication skills
• Excellent time management and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to multitask and work in a fast-paced environment
• High level of professionalism and attention to detail

• Office-based role located in a comfortable indoor environment
• Work is primarily seated, with opportunities for movement as needed
• Standard business hours: Monday to Friday, 8:30 AM – 4:30 PM